People Team Assistant

About the opportunity:

We are seeking a proactive and highly organized People Team Assistant to support our Chief People Officer (CPO) and the People Leadership Team (PLT). This role plays a critical part in maintaining seamless operations and driving the success of People Team initiatives by providing comprehensive coordination and administrative support across the team.

A successful candidate will be a self-starter who is highly motivated to help execute the talent & people strategy. The ideal candidate will be comfortable with collaborating across diverse stakeholder groups, and has the ability to thrive in a fast-paced organization.

The day to day:

• Manage the CPO's calendar, schedule meetings, and coordinate appointments.

• Manage calendars for the People Leadership Team, scheduling meetings, appointments, and events, ensuring all commitments are met.

• Travel Arrangements: Organize domestic and international travel , including booking flights, hotels, transportation, and preparing travel itineraries.

• Expense Management: Process and reconcile expense reports, ensuring timely and accurate submission in accordance with company policies.

• Manage the end-to-end process of spend requisitions, including preparing, submitting, and tracking purchase orders to ensure timely approvals and budget alignment.

• Vendor management: Oversee vendor management by maintaining relationships, coordinating contract renewals, and ensuring compliance with procurement policies.

• Meeting Coordination: Prepare agendas and meeting materials. Take meeting minutes, track follow-ups, and ensure timely completion of action items.

• Team Events: Assist and plan all team outings and meet-ups which may require working after office hours occasionally.

• Special Projects: Assist with special projects and initiatives, providing research, documentation, and coordination as needed.

• Confidential Support: Handle sensitive information with the utmost discretion and confidentiality.

• This role requires being in the office, located in the Empire State Building, a minimum of 3 days per week.

What you'll bring to the role:

• 4+ years experience in a coordinator or executive assistant role

• Strong communication, presentation, and coordination skills

• Highly organized and able to manage multiple projects and meet deadlines

• An ability to work in a fast-paced and collaborative work environment

• Curiosity and Problem Solving - desire to learn and create solutions that will have an impact

• Proficiency with the Google suite of tools, including Gmail, Google Slides and Google Sheets

Why Shutterstock:

• You have a direct impact on the success of the company. Your team's work matters and is essential to the evolution of our core business!

• Executive leadership cares personally. They prioritize growth and planning your career path with your goals and passions in mind.

• Flexibility to work between home and office with everything you need to be successful in both

• A generous and competitive benefits package.

Shutterstock connects diverse artists and creative professionals around the globe with the agencies, brands and people who need their work and services. It's a place where creators come to be inspired and discover new ways to produce their best work.

Shutterstock enables its employees to drive culture and tap into the world around them to develop the toolbox and solutions that help others share their world views. At Shutterstock, your ideas will be welcomed, your uniqueness will be celebrated, and you will be supported in presenting your view of the world as you experience it. We're champions of resiliency; quickly learning from our shortcomings in our pursuit of continuous growth.

Diverse teams are critical to our success. We encourage people from different backgrounds to apply and we commit to creating and maintaining a culture where employees know they belong and have equal opportunities to succeed.

At Shutterstock, we are committed to providing competitive pay and benefits that are in line with industry standards. The compensation package offered may vary depending on employment experience, skills, and knowledge. You may also be eligible for our generous benefits package including health, wellness and financial benefits. Compensation ranges for candidates in locations outside of the location(s) below may differ based on the cost of labor, market, and additional factors.

The pay range for this position is below:

Note: Commission-eligible roles are expressed as on-target earnings (base and commission). Non-commission roles are expressed as base salary only but are also eligible for annual incentives.

Shutterstock Values

We are one team collectively focused on creating an unrivaled experience for our Customers and Contributors. Our Values represent the mindset of the employee who will thrive at Shutterstock. If you are passionate about what you do, and want to become part of a cutting-edge technology company building industry leading products, please apply.

Shutterstock is an Equal Opportunity Employer. Suitably qualified and eligible candidates are encouraged to apply regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.

Shutterstock ensures that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accommodation_request@shutterstock.com.

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.