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2024-2025 - Advancement Administration, Student Finance Assistant

Florida International University - Board of Trustees
United States, Florida, Miami
Dec 21, 2024
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Job Opening ID
532695
Location
Modesto A. Maidique Campus
Full/Part Time
Close Date
07/18/2025
Regular/Temporary
Job ID
532695
Location
Modesto A. Maidique Campus
Full/Part Time
Regular/Temporary
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About FIU

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor's, master's and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida's anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU's Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit http://www.fiu.edu/.

Job Summary

The Office of Finance and Administration for University Advancement is currently seeking a Student Finance Assistant to join their team of professionals to assist with budgetary functions, including but not limited to maintaining budget files and spreadsheets. Duties to include:

  • Assists with running and distributing reports relating to department budget and expenses in PeopleSoft Financials

  • Assists in monitoring and reconciling monthly expenses for Finance, IT and Operations

  • Updates and maintains the Finance, IT and Operations budget trackers with all expense transactions.

  • Reviews and research outstanding expenses

  • Prepares requisitions or Foundation invoices for procurement purposes.

  • Assists in the maintenance of property records. Completes forms for transfer and surplus of property.

  • Assists in the management of the department's electronic filing system.

  • Uploads scanned documents into the department archive system on SharePoint

  • Assists with special projects, including research and draft reports.

  • Provides support to department staff on special projects as needed.

  • Scan documents as needed.

Job Category

Federal Work Study

Desired Qualifications

  • Knowledge of accounting principles, finance or accounting background preferred.

  • Ability to create and manage spreadsheets.

  • Ability to run reports and assist units with monthly variance reporting.

  • Ability to communicate effectively, in writing and verbally.

  • Possess a high sense of responsibility and customer service skills.

  • Proficient in Microsoft Office.

  • Ability to maintain effective working relationships and work well in a team environment.

Minimum Qualifications:

  • Preference given to candidates seeking finance or business degrees.

  • Requires prior completion of FIU Service Excellence training or completion within first 30 days.

  • Ability to work in a team setting.

  • Intermediate level of Microsoft Word and Excel.

  • Knowledge of PC operations and specialized software.

  • Ability to take direction and work independently as needed.

  • Ability to maintain confidentiality when dealing with highly sensitive information.

Who May Apply

  • Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.
  • Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.
  • Upon credits decreasing, award being canceled, or graduating, FWS employment must end.
Work Schedule

Hours will vary based on class schedule and needs of the department.

Advertised Salary

$13.00/Hour

Pre-Employment Requirements

Criminal Background Check
This student appointment may be subjected to a pre-employment background check.

Student Background Checks

Background check and fingerprinting is required if the job includes any of the following:

Duties:

Yes or No

Working directly with and/or residing with minors and/or vulnerable persons. No
Working in K - 12 schools. (May require DCF Clearinghouse clearance at a cost) No
Handling/managing cash, checks, cash transactions, gift cards, debit/credit cards, and/or cash equivalent. Yes
Information technology (IT) related functions, e.g. Web Developer, IT Technician, etc No
Driving on behalf of the university (MVR Check only). No
Those working in the Athletics Department who travel with students to events. No
Working within museums. No
Those working in the Office of Financial Aid, One Stop, or Office of the Registrar (Title IV access). No
Special trust, responsibility, and sensitive location. No
Working in centers of health and/or counseling care. No
How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 11:59 pm of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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