Administrative Assistant

About Amplify

Amplify helps teachers bring delight and rigor to students every day. We have become a leader in K-12 literacy, biliteracy, math, and science by building inspiring teaching and learning experiences based on research. The Amplify Classroom platform combines curriculum, assessment, and supplemental learning into one coherent high-quality instructional system. A pioneer in education since 2000, Amplify has developed deep relationships in states and districts by partnering with educators to drive implementation quality and improved outcomes. Today, Amplify serves more than 18 million students and teachers across all 50 states and on six continents. For more information, visit Amplify.com.

Job Description Summary:

We are seeking an experienced Administrative Assistant to provide support to the Finance, Corporate Strategy, and Supply Chain teams. The Administrative Assistant is responsible for providing excellent service, follow-through, attention to detail, and reliable administrative support. The ability to support the leadership team and interact with staff at all levels while remaining resourceful, highly organized, and maintaining a high degree of professionalism and discretion is critical to this role.

The ideal candidate is a dynamic problem-solver who can multitask while maintaining complex schedules in a fast-paced environment. They will possess exceptional verbal and written communication skills and leverage their operational experience and critical thinking skills to anticipate needs and provide timely solutions. This role reports to the Associate Project Manager.

Essential Responsibilities:

• Support Finance, Corporate Strategy, and Supply Chain leadership in daily administrative tasks

• Coordinate complex travel arrangements using discretion and sound judgment

• Function as a gatekeeper, including tracking and following up on office correspondence

• Take initiative in executing a wide variety of administrative support duties, including managing complex calendars, coordinating meetings and travel, assistance with presentation preparation, taking meeting notes, etc

• Perform administrative duties such as filing, copying, drafting documents

• Run operational reports and track metrics to assist in process optimization

• Research technologies, solutions, vendors, and other topics as needed, and prepare summaries of findings

• Continually assess priorities and determine urgency of tasks at hand

• Communicate effectively and professionally with internal managers, staff, and external parties

• Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently

• Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization

• Handle confidential information with discretion and professionalism

• Cultivate relationships with employees and co-workers

• Be available to work from the office and travel to offsite locations as needed to provide hands-on support for meetings, events, executive engagements, and related onsite logistics.

• Performs other duties as assigned

Required Qualifications:

• College degree or equivalent professional experience

• 4+ years of experience as an Administrative Assistant in a professional, office environment

• Experience with office administration, administrative procedures and recordkeeping systems

• Excellent verbal and written communication skills

• Strong organizational, analytical and problem-solving skills

Preferred Qualifications:

• Experience with Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Sheets, Slides)

• Experience with Salesforce (or a comparable CRM)

• Ability to prioritize tasks and anticipate changing needs

• Ability to multitask in a fast-paced environment

• Capacity to interact and interface with people on all levels and of all backgrounds

• Ability to work well under pressure, proactively manage interruptions, and adjust priorities throughout the day

• Aptitude to understand complex tasks and carry out directions independently

• Ability to anticipate potential challenges, proactively develop contingency plans, and adapt quickly to changing priorities to ensure continuity of operations and successful execution of executive priorities, meetings, and events.

• Self-directed and motivated; able to work independently as well as collaboratively with a team

• Ability to handle high-pressure, high-volume workload

Travel: 30%

Amplify is an Equal Opportunity Employer. Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.

Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you have a disability and need an accommodation in connection with the application or hiring process, please email hiringaccommodations@amplify.com.

If you are selected for employment, a background check will be required. As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.

Amplify is an E-Verify participant.

Compensation Range: $68K - $75K