New 
Administrative Assistant
 IES Residential | |
life insurance, paid time off, short term disability, 401(k)
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 United States, Texas, Pflugerville | |
| 15720 Vision Drive (Show on map) | |
 Jul 14, 2026 | |
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General Job Description Position Overview We are seeking a proactive, dependable, and highly detail-oriented Administrative Assistant to support daily office and field operations. A key responsibility is reviewing purchase orders, pricing, quantities, material orders, and job documentation for accuracy before jobs are released to the field. The ideal candidate is organized, comfortable working with numbers, proficient in Excel, and able to track multiple tasks through completion. Key Responsibilities Review purchase orders and job documents for accuracy and completeness before jobs are released. Verify pricing, quantities, customer information, materials, and job details. Identify discrepancies and follow up until corrections are completed. Maintain purchase order, scheduling, material, and job-status trackers. Communicate professionally with customers, vendors, subcontractors, and field personnel. Assist with billing, invoices, data entry, reports, and filing. Prepare spreadsheets, correspondence, and documents using Microsoft Word and Excel. Provide general administrative support to office and field teams. Perform additional duties as assigned. Minimum Education None Minimum Years of Experience 0-2 Specific Qualifications Qualifications At least one year of administrative, receptionist, scheduling, or office experience. Proficiency in Microsoft Word, Excel, and Outlook. Strong numerical, analytical, and data-entry skills. Excellent attention to detail, organization, and follow-through. Ability to multitask, meet deadlines, and adapt to changing priorities. Strong written, verbal, and customer-service skills. Dependable, flexible, and team-oriented. Ability to pass re-employment screening such as background check and MVR. Physical Requirements Sit, stand, and walk for extended periods throughout the workday. Perform repetitive tasks, including typing, filing, scanning, copying, and data entry. Regularly use a computer, telephone, printer, scanner, and other standard office equipment. Occasionally lift, carry, push, or move items weighing up to 25 pounds. Bend, reach, kneel, and move around the office as needed. Maintain focus and accuracy while reviewing detailed documents, spreadsheets, and numerical information. Communicate effectively in person, by telephone, and through email. Reliable transportations required to maintain consistent and punctual on-site attendance. Work Environment Work is performed primarily in a professional office environment. Regular interaction with office staff, field technicians, customers, vendors, and subcontractors is required. The position may involve frequent interruptions, changing priorities, and time-sensitive requests. Occasional exposure to warehouse, construction, or field-service environments may occur. The employee must be able to remain organized, flexible, and professional in a fast-paced setting. License Required Yes Job Locations US-TX-Pflugerville Company Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs
EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminacion en el Lugar de Trabajo es Ilegal Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES Participates in E-Verify/IES participa en el programa E-Verify E-Verify Information/ Informacion sobre E-Verify English/Espanol Right to Work/Ley de Derecho al Trabajo English/Espanol | |