Office Manager

Our client is a well-established and growing organization in the construction services industry with a long-standing reputation for delivering high-quality projects and exceptional customer service. Backed by experienced leadership and positioned for continued growth, the company offers employees the opportunity to make a meaningful impact while working in a collaborative, team-oriented environment.

The Finance & Administration Manager is responsible for overseeing accounts payable, administrative operations, compliance, and human resources functions. This role serves as a key business partner to the Vice President of Finance, helping maintain financial accuracy, operational efficiency, and organizational compliance while supporting the company's continued growth.

• Oversee accounts payable processing and vendor payment activities.
• Maintain vendor records and resolve payment discrepancies.
• Review vendor invoices and payment requests for accuracy, completeness, and compliance with company policies.
• Review and approve employee expense reports.

• Coordinate business licenses, permits, registrations, bonds, and other regulatory requirements.
• Prepare and submit recurring tax and regulatory filings.
• Maintain compliance records and supporting documentation.
• Coordinate insurance, workers' compensation, and other regulatory audits.
• Assist with compliance related to federal, state, and local regulations.

• Coordinate employee onboarding and new hire administration.
• Maintain employee personnel records.
• Administer employee benefit programs, including enrollments, changes, and annual renewals.
• Coordinate workers' compensation claims and related documentation.
• Support employee leave administration, recognition programs, and employee engagement initiatives.

• Coordinate the administration of master purchase orders, including creation, maintenance, revisions, and closeout.
• Oversee fleet registrations and related administrative records.
• Maintain company administrative records and provide operational support to the Finance and Operations teams.

• Identify opportunities to improve business processes and operational efficiency.
• Develop, document, and maintain standard operating procedures.
• Strengthen internal controls and administrative processes.
• Participate in cross-functional initiatives and strategic projects that support company growth.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Five or more years of progressive experience in accounting, finance, office administration, or a similar business function.
• Experience with accounts payable and general accounting processes.
• Experience in construction, contracting, job-cost accounting, or other project-based industries is a plus.
• Experience administering employee benefits and regulatory compliance activities preferred.
• Experience with ERP systems (Sage 100 or similar preferred).
• Strong Microsoft Excel and Microsoft Office skills.

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Professional judgment and discretion when handling confidential information.
• Self-starter who can work independently while collaborating effectively with cross-functional teams.
• Continuous improvement mindset with the ability to streamline processes and support organizational growth.

This position offers the opportunity to work directly with executive leadership in a growing organization where your contributions will have a visible impact. The successful candidate will play a key role in improving processes, supporting business operations, and helping the organization scale for future growth while enjoying broad exposure across accounting, human resources, compliance, and operations.