HR/Office Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The HR/Office Coordinator supports the delivery of comprehensive human resources services including onboarding, benefits administration, compliance, and HR programs aligned with organizational objectives. This role also serves as backup support for front desk operations, ensuring a professional and welcoming environment for visitors while providing administrative assistance as needed.

Key Responsibilities (The following responsibilities represent core functions of the role; additional duties may be assigned to meet business needs.)

Human Resources

• Provide support across full-cycle HR operations, including onboarding, employee relations, and offboarding
• Administer HR policies, programs, and procedures in compliance with federal, state, and local laws
• Serve as a key point of contact for employee inquiries regarding policies, benefits, and workplace matters
• Maintain accurate and confidential employee records and HR information systems (HRIS)
• Support recruitment efforts, including job postings, interview scheduling, and hiring documentation
• Assist with performance management processes, employee engagement initiatives, and training programs
• Support timekeeping functions as needed
• Prepare reports, metrics, and documentation to support HR and business decision-making
• Ensure confidentiality, accuracy, and integrity of employee data

Front Desk & Reception (Backup Support)

• Provide coverage for the reception area to maintain a professional and welcoming environment
• Greet and assist visitors, vendors, and guests while adhering to visitor protocols
• Answer, screen, and direct incoming phone calls and general inquiries
• Maintain the reception area to high standards of cleanliness, organization, and readiness
• Assist with mail distribution, packages, and courier coordination
• Monitor office access and ensure adherence to safety and security procedures

General Office Administration

• Support daily office operations to ensure an organized and efficient work environment
• Serve as contact for office-related inquiries
• Coordinate facility schedules, supplies, and general office needs
• Maintain office files and documentation in accordance with record retention policies
• Provide general administrative support, including correspondence and meeting coordination
• Ensure compliance with company policies, procedures, and workplace safety standards

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with office systems
• Strong organizational skills with high attention to detail and accuracy
• Excellent verbal, written, and customer service communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion
• Ability to manage multiple priorities independently in a fast-paced environment
• Detail-oriented with the ability to independently utilize available resources to accurately and consistently resolve office inquiries