Event Planner Assistant

Job Title: Temporary Event Planner Assistant

Role Overview:

We are seeking a detail-oriented, proactive Temporary Assistant to support our event planning team for an approximately six-week assignment. This role is primarily task-driven and focuses on the administrative execution of event logistics rather than high-level strategy. The ideal candidate is a "common sense" problem solver who can work independently to chip away at a weekly task list.

Position Details:

• Duration: 6 weeks, with the possibility of extension.
• Fully remote, working EST hours
• Hours: 15 to 20 hours per week.

• Schedule: Consistent daily blocks are preferred (e.g., 9:00 AM - 12:00 PM EST) to ensure availability during the core workday.
• Location: Fully Remote (Must be available to work within Eastern Time Zone hours).
• Equipment: Must be willing to use a company-provided laptop to access the secure internal network and client email.

Key Responsibilities:

• Vendor & Venue Coordination: Conduct research on decor options, outreach to event venues, and gather information from various vendors.

• Logistics Support: Call hotels to request and verify current rooming lists against registration data.

• Administrative Tasks: Manage tasks via a weekly list provided by the Senior Event Planner, ensuring all items are completed by week's end.

• Communication: Maintain professional correspondence via email and phone with internal team members and external partners.

Requirements & Qualifications:

• Technical Proficiency: Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Professionalism: Must be well-spoken, detail-oriented, and comfortable with phone-based outreach.
• Experience: Prior event experience is a "nice to have" but is not required.

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