Department Administrator

The English Department at UW-Madison seeks a Department Administrator to partner strategically with the department chair and support one of the largest and most vibrant units in the College of Letters & Science (L&S). Our department administrator provides key leadership that is central to all aspects of the department and is responsible for the smooth execution of administrative, operational and financial functions. The ideal candidate will combine expertise in budgeting, financial management, human resources, and recruiting with skill sets based in project management, planning, analysis, forecasting, communication, and development. Responsibilities include supervision of the department's administrative team and coordination of budget, personnel, technology, facilities, and infrastructure needs with dedicated teams and committees throughout the department. In addition, the department administrator interfaces with teams at L&S to ensure support for daily operations including human resources, instructional administration, purchasing, fund and gift management, research support, and other business functions. The department administrator will report to the department chair as part of the department's leadership team, and in that role will need to be collaborative, professional, and able to take the initiative to pursue goals independently. The administrative leader we seek in this position will be able to develop holistic financial and administration strategies necessary to position English for continued success as the world of higher education evolves.

This leadership role requires regular availability and an onsite presence. Hybrid scheduling options will be discussed during the interview process, however candidates should anticipate being onsite a minimum of three days per week, and as needed, following an initial onboarding period. The initial onboarding period will require greater onsite presence, and its duration will depend on the onboarding needs of the individual hired.

• Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations

• Provides leadership for faculty recruitment, evaluation, development, and promotion processes

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Provides oversight and management of office and research space on and off campus, department information systems, and regional network development

• Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making

• Provides leadership and oversight of training programs

• Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs

• Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors

• Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws

College of Letters & Science, Department of English

With more than 200 faculty, staff, postdoctoral scholars, and student employees, the department plays a central role in the university's teaching and research mission. Each year, we provide gateway instruction in literature and composition to over 10,000 undergraduates, offering both large lecture experiences and small, writing-intensive courses. We are home to the internationally renowned Writing Center, which delivers individualized instruction to more than 6,000 students annually, as well as the English as a Second Language program, which supports over 1,500 international students across campus. Our English major, which features tracks in literary studies, creative writing, and English language and linguistics, helps students develop critical thinking, effective communication, and creative expression. Our graduate programs are consistently ranked among the best in the nation, known for their rigorous yet supportive environment and longstanding commitment to innovative, interdisciplinary research.

The expected salary range for this position is $95,000 up to $125,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

• At least 5 years of professional administrative experience with progressive responsibility in areas such as overseeing office operations, guiding process improvements, and supporting strategic initiatives in a complex organizational environment

• Experience working with financial data and budget generation

• At least 1 year of supervision experience

• Strong verbal and written communication and administrative and organizational skills supported by effective use of digital tools and systems

• Experience fostering and maintaining collaborative relationships with people from a variety of backgrounds and education levels.

• Ability to apply sound judgement and discretion in applying and interpreting laws, rules, policies, and procedures as applicable to the position

• 2 or more years of supervision experience

• At least 2 years of experience managing financial data and assisting with budget development in a highereducation or similarly complex organizational setting

• Experience in higher education administration

• Experience leading and supporting strategic initiatives

• Experience with challenging personnel issues, including conflict management

• Experience providing support and guidance on policy, budget forecasting, and decision-making

• Experience with philanthropy strategy and oversight of gift funds

Required: Bachelor's Degree

Bachelor's degree required; focus in business, non-profit administration, or related field preferred

Master's degree preferred

Click the "Apply" button to start the application process.

To be considered for this recruitment, you must upload:

-Resume

-Cover Letter

The materials should address your experience relating to the qualifications referenced above. Please provide specific examples of your experience in project management and supervision in complex organizational contexts as well as your approach to collaborative leadership.

There is only one attachment field; please upload all application materials here. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Candice Butler, HR Generalist, candice.butler@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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