New

Executive Assistant

Aleron
United States, New York, Buffalo
Apr 24, 2026
Description The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of executive functions. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements Books travel Coordinate internal and external meetings, including preparing agendas, materials, and follow-ups Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential information with professionalism and discretion Prepare reports, presentations, and correspondence on behalf of leadership Screen and prioritize emails, calls, and requests Organize and maintain files, records, and documentation Assist with project coordination and tracking deadlines Support event planning, including leadership meetings, off-sites, and company events Anticipate executive needs and proactively address issues Qualifications: Bachelor's degree preferred (or equivalent experience) 2+ years of experience supporting senior leadership or executives Experience with calendar management and travel coordination Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and/or Google Workspace Excellent organizational and time management skills Strong written and verbal communication abilities High level of professionalism and confidentiality Ability to multitask and prioritize in a fast-paced environment target salary range $ 60-70k Job Requirements What You'll Bring: What Sets You Apart: Additional Information: After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit. The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you. Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status. Apply