Administrative Assistant

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Are you someone who enjoys keeping things running smoothly, helping others navigate processes, and being the go-to person people rely on? The College of Earth and Mineral Sciences (EMS) is seeking an Administrative Assistant to join our Dean's Office team and play a key role in supporting the daily operations of a dynamic academic community.

In this role, you'll work behind the scenes to make a meaningful impact-helping faculty, staff, students, and postdoctoral scholars move their work forward by coordinating and initiating important administrative processes.

The College of Earth and Mineral Sciences is a leader in research, teaching, and outreach focused on some of today's most important challenges-from energy and the environment to materials innovation and the Earth sciences. Our community is collaborative, mission-driven, and deeply engaged in work that makes a difference. As part of the Dean's Office team, you'll contribute to the operational support that helps make that impact possible.

What You'll Do

You'll be a central part of a collaborative team that supports multiple departments across the College. Your day-to-day work will include:

• Initiating and coordinating routine administrative and purchasing transactions using University systems (such as PSU Buy, ServiceNow, and Concur)

• Helping faculty, staff, students, and postdoctoral scholars navigate administrative processes

• Tracking and following up on requests to ensure timely and accurate completion

• Serving as a reliable point of contact for administrative questions and guidance

• Partnering with central offices to support efficient processing and issue resolution

• Assisting with wage payroll administration (job postings and timekeeping)

• Providing flexible administrative support across multiple departments

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Why This Role Matters

This position plays an important role in reducing administrative burden across the College-allowing faculty and students to focus on teaching, research, and learning while you help keep operations running smoothly.

You'll also serve as part of a team that connects departments with central offices, helping create a more seamless and supportive experience for the EMS community.

What We're Looking For

• We're looking for someone who is:

• Organized and detail-oriented

• Comfortable managing multiple tasks and priorities

• A strong communicator who enjoys helping others

• Reliable, proactive, and able to follow through on tasks

• Comfortable learning new systems and processes

Preferred Qualifications

• Experience in administrative support or operations

• Familiarity with systems such as ServiceNow, Concur, or similar platforms

• Experience working in a higher education or large organizational environment

Why Join EMS?

You'll be part of a supportive, collaborative team where your work is valued and visible. This role offers variety, opportunities to build new skills, and the chance to make a real impact across a college that is addressing some of the world's most pressing challenges.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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