Resource Acquisitions Technical Specialist (6759C) Library, #85735

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Departmental Overview

UC Berkeley Library's Acquisitions Department manages the full lifecycle of acquisitions of library materials and specifically supports the serials check-in, ordering, receiving, and invoicing of library materials in myriad formats for various campus libraries including subject specialty libraries at the University of California, Berkeley, with the exception of the Bancroft Library and the C.V. Starr East Asian Library. The purpose of this position is to support departmental objectives with an emphasis on the responsibility for managing the ordering of one-time purchase of scholarly resources and record coding using the Alma ILS and various vendor online ordering systems as well as receiving and invoicing of monographs acquired through various acquisitions methods.

Position Summary

The Acquisitions Department supports the ordering and receiving of library materials for the University Libraries at the University of California, Berkeley. The purpose of this position is to support departmental objectives with an emphasis on the responsibility for managing monograph ordering and record coding using the Alma ILS and various vendor online ordering systems as well as receiving monographs acquired through various acquisitions methods.

This position independently analyzes order requests for accuracy, availability, and duplication; determines the most appropriate vendor to use for an individual order, or determines the most appropriate action to take when an order is not filled on the first attempt and resolves to completion. It analyzes out of print order requests and determines the best means to acquire them.

Submits purchase orders to vendors using the Alma ILS. Initiates claiming and statement analysis and takes appropriate action. Performs selection review and approval via multiple online vendor systems such as Gobi, Harrassowitz's Fokus, Casalini, and Amalivre's online ordering platforms as well as submits monographic purchase orders to numerous domestic and foreign vendors through other methods. Downloads via FTP digital vendor order records, invoices, and MARC files, verifying data accuracy, and using appropriate load tables import files into the Alma ILS. Coordinates and corresponds with selectors and vendors to resolve problematic monograph order requests. Performs special record maintenance projects and other duties as assigned.

Application Review Date

The First Review Date for this job is: May 5, 2026

Responsibilities

• Reviews selections on multiple vendor sites and approves them online. Fulfills responsibility for independently managing monograph ordering and record coding using Alma and vendor online ordering systems.
• Downloads via FTP digital vendor order record, invoice, and MARC files, verifying data accuracy, and using appropriate load tables imports files into Alma.
• Places orders for one-time purchases (print and other analog materials) with various other vendors with no online platforms and sends purchase orders to vendors using Alma.
• Monographic receiving and invoicing of approval plans and firm ordered purchases from numerous vendors.
• Coordinates and corresponds with selectors and vendors to resolve problematic monograph order requests.

Required Qualifications

• Experience or training in Library Acquisitions or Technical Services including ordering and receiving.
• Experience with MARC records, reading/interpreting OCLC and local technical services documentation.
• Demonstrated problem solving ability.
• Experience or training in Library Acquisitions or Technical Services.
• Excellent English language and communication skills, both oral and written.
• Excellent computer skills and demonstrated proficiency with standard professional software, such as MS Windows, MS Office suite, FTP and Google office apps.
• Demonstrated initiative, flexibility, and ability to work creatively and effectively both independently and as a team member.
• Aptitude for initiating and maintaining cooperative working relationships with colleagues, supervisors, and managers.
• Ability to work with material, order requests, and invoices in Roman script languages other than English.
• Ability to follow directions from supervisors and provide directions to staff and student assistants as needed.
• Ability to provide training to staff and student assistants in various aspects of acquisitions functions, including but not limited to ordering and receiving.

Preferred Qualifications

• Monograph or serial ordering experience.
• Familiarity with the acquisitions module of an integrated library system.
• Experience with book vendor online ordering systems.
• Out of print book trade experience.
• Relevant Education and Training for the Position.
• Reading knowledge of non-Roman language (e.g., Arabic, Armenian, Hebrew, Persian, Slavic/Eastern European)
• Associate degree in library information technology.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $30.55 (step 1.0) - $35.77 (step 8.0).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is not eligible for remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.