Project Coordinator

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Project Coordinator to perform administrative responsibilities for the project teams under close supervision.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Assist the Preconstruction Department with construction management projects by sending out bid packages and advertising
• Assist the estimating teams with bidding. Reading through specifications, addenda, and drawings to determine what the bidding requirements are including, but not limited to, requesting bid bonds, insurance requirements, licensing requirements, and advertising to obtain minority participation.
• Drafting and submitting required post bid documents on the projects where bids have been submitted.
• Drafting Purchase Orders, Subcontract Agreements, and Change Orders to send via DocuSign.
• Uploading documents in Procore for Project Owners to review.
• Badging process for projects when required.
• Assist with rectifying any permits or violation notices from the City of Indianapolis.
• Completing and submitting all prequalifications required by all Construction Managers and General Contractors for bidding and/ or project requirements.
• Printing plans/ specifications when required for bidding or for ongoing projects.
• Assist Project Manager with ordering supplies/ materials for projects.

EXPERIENCE/EDUCATION

• High School diploma required; Associate's/Bachelor's degree preferred
• 1-3 years of experience in the field or related area
• Strong preference for construction experience
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of Procore
• Proficient in Microsoft Office programs
• Strong technical and communication skills

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.