Patient Records Abstractor 3

#CA-DK

The Trauma Program has the responsibility of Trauma Program data abstracting and reporting. The purpose of this position of Registrar is to maintain the integrity of the Trauma Registry (inpatient, outpatient, and other established criteria), which contains patient care data from the following phases of care: prehospital, emergency department, hospital course, and final outcomes. The incumbent is responsible for assuring the accuracy of all components of the database, producing reports, and participating in complex database management processes.

The incumbent serves as a liaison to Patient Financial Services to support the billing of facility fees for the Trauma service, per UCDH, Federal, State, County, and/or third-party payer policies and guidelines as needed. The Trauma Program also has the responsibility for providing public and professional trauma education.

The incumbent is responsible for coordinating and facilitating the American College of Surgeons Advanced Trauma Life Support Courses offered at UC Davis Health.

Apply By March 28, 2026 at 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Completion of a college-level human anatomy course or the AIS 15 scoring course. AIS 15 scoring course will be required within 12 months of hire.
• Completion of a medical terminology course or a trauma registry course. Trauma registry course will be required within 12 months of hire.
• Experience working with trauma populations in an ACS verified trauma center. Qualified experience may include direct patient care at the bedside or professional experience in trauma data abstraction, trauma registry management, or trauma performance improvement activities.
• Experience planning and coordinating educational programming, such as Advanced Trauma Life Support (ATLS), multidisciplinary conferences, or the development, implementation, and evaluation of educational materials
• Experience with databases, spreadsheets, and word processing programs and applications
• Experience in abstracting and exposure to patient medical records
• Knowledge of medical and technical terminology and practices to include knowledge of pre-hospital care, emergency, and discharge information and characteristics of trauma patients
• Analytical skills to begin with a stated problem, identify needed information and obtain it from a variety of sources, draw conclusions, develop and evaluate alternatives, develop solutions and monitor processes
• Skills to work accurately under pressure with the flexibility to maintain effectiveness when there are multiple priorities and deadlines
• Skills to communicate effectively, both orally and in writing with individuals possessing varying levels of comprehension
• Tact and diplomacy skills required in obtaining information from widely varied hospital and public sources
• Problem solving and decision-making skills to independently define a problem, identify the resources available, create viable solutions and take the necessary action
• Knowledge of policies and procedures regarding data security and confidentiality to protect the inappropriate release of information
• Critical thinking skills required to determine formulas or queries to abstract information from trauma database
• Skills to accurately read handwritten and transcribed documents in the medical record, interprets information, and enters complete and accurate data into electronic database and/or manual data collection applications

Preferred Qualifications

• AIS 15 scoring course completion
• ICD-10 course completion will be required within 12 months of hire, and a refresher course completed every 5 years
• Trauma Registrar course completion
• Experience with EPIC for Electronic Medical Records (EMR)
• Experience with Trauma One database or another trauma registry
• Knowledge of ICD/CPT coding
• Knowledge of trauma systems
  

Key Responsibilities

• 70% - Registrar Job Functions
• 30% - Advanced Trauma Life Support Course Coordination

Department Overview

UCD Health is the only Level I Adult and Level I Pediatric Trauma Center in the Sacramento region. The Trauma Program serves patients across a 65,000 square mile area, serving over 33 counties and 6 million residents. The program is responsible for quality improvement and system wide change in alignment with the American College of Surgeon's Standards for Optimal Care of the Injured patient.

Department Specific Job Scope

The Trauma Registrar reports directly to the Trauma Program Director or Peds Trauma Program Manager.

POSITION INFORMATION

• Salary or Pay Range: $40.62 - $50.54
• Salary Frequency: Hourly
• Salary Grade: 113
• UC Job Title: PAT RCDS ABSTRACTOR 3
• UC Job Code: 004717
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 5x8 hr shifts, with the option to do 4 10 hr shifts, flexibility to work longer hours on course days for department needs
• Location: North Addition Office Building (HSP002) - SACRAMENTO, CA
• Union Representation: EX-Patient Care Technical
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks