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Administrative Specialist (Government, Community & Economic Partnerships)

Johns Hopkins University
United States, Maryland, Baltimore
Mar 13, 2026
Government, Community & Economic Partnerships is seeking an *Administrative Specialist. The Administrative Specialist provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. Specific Duties & Responsibilities* Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities. Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. Support staff management and team meetings and provide follow-up on action items. Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders. Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff. Assist with planning and conduct of events as needed. Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc. Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements. Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information. Responsible for answering questions, providing guidance, and disseminating information. Interpret and communicate operating policies. Proactively identify and assist with the resolution of administrative problems. Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division. Other duties as assigned. Alternate work location This position is located full time from January through April in the Government, Community, and Economic Partnerships office in Annapolis, Maryland, in alignment with the Maryland state legislative session schedule. Annapolis is the primary work location during this period and staff members do not receive commuting expense reimbursement. This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. This position is in a fragrance-free office environment. This policy is reasonable accommodation to employees with severe allergies. Minimum Qualifications Bachelor's Degree. Four years of progressively responsible administrative experience, with experience working on special projects and assignments. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills & Expected Level of Proficiency Calendar Management - Advanced Financial Administration - Advanced Interpersonal Skills - Advanced Meeting Coordination - Advanced Office Procedures - Advanced Oral and Written Communications - Advanced Organizational Skills - Advanced Report Writing - Intermediate Classified Title: Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Monday-Friday; 8:30a-5:00p FLSA Status:Exempt Location: Hybrid/Eastern High Campus Department name: Finance and Administration Personnel area: University Administration >