AEC Project Administrator

Elevate Your Impact as an AEC Project Administrator - Keep Aviation Projects Moving

Are you energized by organization, collaboration, and seeing complex projects come together seamlessly? Do you thrive in fast-paced environments where details matter and your coordination skills make a real difference?

CHA Consulting, Inc. is seeking an AEC Project Administrator to join our Aviation Team in Indianapolis, IN; Rochester, NY; Cleveland, OH; Providence, RI; Columbus, OH; or Knoxville, TN, where you will play a critical role in keeping airport and aviation infrastructure projects on track, compliant, and moving forward. This is an exciting opportunity to work with experienced project managers, engineers, and external partners while contributing to projects that connect communities and keep people moving.

Independently manage administrative and documentation workflows for aviation projects, ensuring alignment with scope, schedule, and budget
• Coordinate complex project documentation including bid packages, RFIs, submittals, change orders, technical records, correspondences, contracts/subcontracts, and meeting minutes
• Assist with specification schedules and assignments and collaborate with project team leadership on specification needs and updates
• Serve as a key point of contact between project managers, contractors, vendors, and internal teams to support clear communication
• Monitor project schedules and financial tracking tools, proactively identifying risks, trends, and variances
• Support procurement and contract administration activities, including vendor onboarding and audit-ready documentation
• Facilitate project meetings by preparing agendas, tracking action items, and ensuring timely follow-up
• Contribute to continuous improvement of project administration tools, templates, and processes
• Provide administrative and operational support including assisting project managers with professional license applications, document management, travel arrangements, and meeting set up

• Associate's degree in Construction Management, Business Administration, or a related field required; Bachelor's degree preferred
• Minimum of 5 years of experience in project administration, coordination, or project management roles in the A/E/C industry required
• Strong understanding of construction administration and project lifecycles with the ability to interpret project documentation such as contracts, specifications, and schedules
• Proficiency with Microsoft Office Suite and project management tools (e.g., Deltek, Procore)
• Knowledge of office management systems and procedures
• Strong organizational, communication, planning, and documentation skills with keen attention to detail
• Ability to manage multiple priorities independently while collaborating across teams
• Familiarity with RFIs, submittals, and change order processes is a plus
• Knowledge of state statutes for public bidding of construction projects

• Be part of impactful aviation projects that support airports, communities, and regional connectivity
• Collaborate with multidisciplinary teams in a flexible work environment with opportunities for growth

Curious about the impactful work our Aviation team is doing? Discover our innovative projects and commitment to sustainable solutions by visiting: https://www.chasolutions.com/solutions/aviation/.

$33.00 - $36.00

Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards.

At CHA, we work every day to create solutions, help people, and improve our world, committed to creating and fostering excellence in our diverse and highly talented teams. Our teams continually strive to find better ways - always searching, never settling - to achieve extraordinary results. Our values around hiring, training, and community engagement reflect a company culture that is inclusive and forward leaning, always pushing the limits of what is possible.

We as an organization celebrate the values of inclusion and equality, and advocate for the full participation of all people in an environment free of discrimination. To support these values, we invite all qualified applicants to be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

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