Vote-by-Mail Supervisor (Program Assistant)

The City of Minneapolis Elections & Voter Services is a division of the Office of the City Clerk whose purpose is to support access to local government. We administer local, state, and federal elections for Minneapolis voters.

In a supervisory capacity, participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation.

We are hiring for Vote-by-Mail Supervisor (x1)

The City Clerk's office is looking to fill one (1) temporary seasonal absentee voting supervisor position to oversee operations of absentee voting, specifically the oversight of the City of Minneapolis' Vote-by-Mail Program, absentee voting support staff, and election judges. The Vote-By-Mail program is responsible for the processing of all absentee ballot application requests in the Statewide Voter Registration System, the mailing out of absentee ballots, the processing of all absentee ballots returned by Minneapolis Voters, the maintaining and retention of all absentee voting materials, and the Absentee Ballot Board.

This position's primary responsibility will be to manage and supervise the processing of all absentee ballot requests, the mailing out of absentee ballots to Minneapolis residents, and inventory management of absentee voting materials used during an election. This position is also responsible for assisting with the training, scheduling, and supervising of the Vote-by-Mail seasonal election staff. They will work with the other Vote-by-Mail supervisor and Absentee Ballot Board Supervisor on the daily operation of the Vote-by-Mail program.

* Assist with the development, supervision, and implementation of the absentee voting program with a focus on the outgoing mail functions of the Vote-by-Mail program.
* Assist with the resolution of problems that develop in relation to the activities of the program and direct/resolve complaints as necessary.
* Prepare materials and make presentations for the program assigned and assist in a variety of presentations to increase awareness, and provide information about services, facilities, programs, or legal requirements.
* Assist in hiring, scheduling, training, and mentoring of seasonal election support staff.
* Assist with routine administrative detail in the absence of the program manager.
* Administer advanced operations related to absentee voting using the Statewide Voter Registration System online database.
* Manage inventory including absentee voting supplies, materials, and ballots.
* Oversee the production and distribution of applicable forms and supplies.
* Perform a wide range of clerical duties related to election operations which may include but are not limited to: election judge training activities; support roles in the election warehouse; and support roles for any other elections-related activities.
* Perform research, evaluation, and analysis.

Working Conditions: Normal office setting with occasional field work; may involve assignments and travel to and from various Minneapolis Election sites such as additional early vote centers and health care facilities, including outdoor and/or warehouse-related activities.

Pursuant to Minnesota Statute *204C.06, Subd. 8, news media are granted access to polling places, and as part of the normal duties of this position, individuals may be recorded or appear in the background of media interviews or footage while performing their work; this is an inherent requirement of the position.

Minimum Education: High school diploma or equivalent; or currently attending high school.

* Considerable knowledge of elections, including absentee voting, procedures, and election law.
* Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
* Considerable knowledge of the techniques of gathering, compiling and analyzing data.
* Considerable knowledge of departmental or division policies and procedures.
* Good working knowledge of computers.
* Good oral and written communication skills.
* Good keyboarding skills.
* Ability to maintain good working relationships with a diverse population.
* Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
* Ability to organize, prioritize and supervise the work of subordinates.
* Requires strong supervisory skills.
* Good knowledge of modern record keeping and database practices, including complex filing operations.
* Good negotiating and conflict management skills
* Ability to work under pressure, manage emergencies, and meet rigid deadlines
* Strong attention to detail.
* Ability to interact in a fair and impartial manner and establish and maintain effective working relationships with other staff members, department management, local election officials, and the general public.
* Ability to handle confidential information in accordance with applicable laws and policies.
* Ability to manage time effectively and be flexible.
* Ability to plan and organize projects of modest complexity.
* Ability to create a supportive working environment and a strong cooperative team.
* Ability to maintain good working relationships across various teams.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.