OMCP Financial Analyst 4 - Capital Projects - 138484

Operations Management and Capital Programs (OMCP) supports the missions of the University of California, San Diego, by providing core infrastructure services, critical to the current and future needs of the campus, impacting the Campus and Medical Center population of approximately 75,000 students, staff, and faculty. The Main Campus, Elliott Field, Point Loma, Scripps Institution of Oceanography, La Jolla, and Hillcrest Medical Center's multi-billion physical assets consist of over 20 million gross square feet of space in nearly 900 buildings, dispersed across approximately 2,000 acres of land holdings.

The Vice Chancellor OMCP office manages the departments of Public Safety, Facilities Management, Environment Health and Safety, Capital Project Management, Campus Planning, Parking, Transportation and Fleet Services, Policy & Records, Utilities & Sustainability and OMCP Finance & Administration The activities of OMCP impact life on campus on a daily basis and directly contribute to the well being and safety of our UC San Diego faculty, student, and staff community.

Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.

Serve as a lead financial analyst within the VC-OMCP Office. Provide financial analyst functions to various units within the OMCP organization, including but not limited to: Facilities Management (FM), Environment Health & Safety (EH&S), Utilities & Sustainability (U&S), Design & Construction (CPM), Campus Planning, Public Safety, Parking & Commuter Services, Fleet Services, Information Governance & Policy (IG&P), and OMCP Finance & Administration. Design and develop guidelines and procedures, evaluate spending patterns, and assume reporting responsibility for budget and financial analysis. Conduct analysis of direct and indirect cost to establish labor rates and material markup to assure cost recovery in accordance with UC policy.

Develop analytical and financial modeling tools to guide management decisions on staffing, operating funds, rates, and new business ventures. Develop and maintain statistical and historical analysis to determine expenditure trends, as well as perform needs assessments to identify priorities, research problems, formulate innovative alternatives, and make appropriate recommendations to guide management decisions. Coordinate and prepare annual operating budget. Establish or document accounting methods, reporting procedures or operational controls. Prepare computer-based accounting/financial reporting and forecast models. Prepare, review, and monitor monthly financial statements to provide sound financial information for management decision-making. Conduct monthly meetings with various unit directors, managers, and supervisors; research and analyze problems and recommend solutions.

Review and establish procedures and policies to ensure that financial operational controls are in place. Ensure financial reporting and meet Campus General Accounting closing deadlines, responsible for successful and timely completion of fiscal year-end closing. May be responsible for application, maintenance and advancement of Purchased Utilities and Energy Accounting Systems. Responsible for maintenance and update of asset database, annual assets reconciliation and depreciation reports as required for fiscal closing. Perform special or ad hoc projects, cost accounting, and reporting assignments. Audit the accounts of Federal and other Grant supported projects after completion, prepare data and final project cost report, and participate in close-out meeting with representatives of the granting agency.

Capital Projects Audit

Responsible for overall management and coordination of internal and external audits of plant accounting within the capital program. Analyze and audit complex and varied plant project funding requests for accuracy and compliance. Audit the accounts of Federal and other grant supported projects after completion, prepare final project cost report, and participate in close-out meeting with agency representatives. Perform complex plant-related problem solving or fact-finding studies as requested by management. Evaluate data, assess alternatives, and offer recommendations. Assume responsibility for accounting related audit recommendations. Act as campus expert and resource in interpreting and implementing plant project fiscal requirements mandated by policies and regulations of various funding sources (Federal government, California state agencies, private sponsors, UCOP and Governmental Accounting Standards Board (GASB)). Ensure appropriate internal controls and requirements for financial practices, and make recommendations to maintain and strengthen internal controls to protect University assets where applicable.

Recharge Administration

Yearly review and assessment of recharge rates that may require the revision of existing rates and/or methodologies in support of self-supporting OMCP business units. Present results of past fiscal year recharge revenues to management and recommend proposed changes to rates and/or methodologies while keeping to campus policies and maximizing cost recovery as much as possible. Collaborate and lead consulting meetings on methodologies with the Costing Policy & Analysis department that oversees and reviews the campus recharge rate submissions. Responds to inquiries from the Recharge Advisory Committee when necessary. Develop rate proposals, including required schedules and documentation; submit proposals and recommendations for department management review. Analyze new rate impact on businesses and provide additional recommendations and/or scenarios to management as needed. Supply financial training to non-financial managers; formulating or assisting in the creation of cost recovery rates and providing expertise on fund sources and their appropriate use.

• Occasional evenings and weekends may be required.

• Advanced knowledge of finance policies, practices, and systems. Advanced skills and advanced knowledge of principles and practices of fiscal planning and analysis, budgetary systems, and organizational management. Advanced knowledge and applications of principles and practices of fund accounting. Comprehensive knowledge of not-for- profit financial reporting systems sufficient to comprehend Budget, Financial, and Staffing applications.

• Advanced knowledge and understanding of capital project finances and related audit techniques and internal control standards. Ability to evaluate processes to establish and/or maintain appropriate accountability structures and positive internal control elements.

• Advanced knowledge and understanding of internal control practices and their impact on protecting University resources. Ability to perform detailed audits of budget, staffing, and fund transfer data to ensure policy compliance and accuracy. Ability to maintain confidentiality and exercise discretion.

• Proven ability to analyze complex fiscal issues and information, recognize potential impact, identify alternative solutions, and creating strategies to solve them. Ability to identify, collect, and analyze information from multiple sources. Strong demonstrated experience in forecasting; managing complex, cross-functional resources; identifying opportunities; and developing innovative long-term strategies.

• Advanced ability to effectively present complex finance-related information both verbally and in writing in a clear and concise manner. Demonstrated advanced skills in analyzing large quantities of complex budgetary and financial data, extracting, and summarizing critical components of the database, data validation, and compiling managerial reports in a variety of formats. Demonstrated ability and work experience in producing high-quality, complex written reports and other documents that effectively communicate in a clear, organized, and concise manner to senior campus management and others. Proven ability to collaborate and communicate effectively and diplomatically with all organizational levels, both orally and in writing.

• In-depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports. Proven ability to research, collect, process, validate, and interpret complex financial and budgetary data from diverse sources such as the Governor's Budget, corporate allocations, budget and operating ledger systems, and corporate financial reports. Advanced computer technology skills and problem-solving in financial modeling, analysis, budgetary management, and other administrative functions and situations. Advanced expertise using computer software, such as Microsoft Excel, Word, Access, and PowerPoint.

• Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In-depth ability to use organizational skills to multitask in a high-volume environment. Excellent interpersonal skills and employing tact, diplomacy, and flexibility. Demonstrated experience in representing the best interest of senior management and the organization. Performs independently with minimal direction in unstructured situations and applies creativity and originality in problem-solving. Ability to prioritize heavy workload, meet deadlines, cope with peak workload periods, and apply creativity and originality in problem-solving. Ability to design, adapt, implement, or evaluate new procedures, systems, and reports. Proven ability to make incisive, coherent presentations and respond to rapid questioning on difficult issues. Must possess excellent critical thinking ability to analyze information, situations, problems, policies, and procedures, and to formulate logical and objective conclusions

• Ability to adapt to changing priorities.

• Ability to function as a member of a team. Advanced knowledge and ability to work effectively and participate in teams and workgroups. Experience in leading and participating in cross-functional teams. Ability to successfully establish and maintain positive and goal-oriented working relationships with a diverse population.

• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Advanced skills in applying computer technology as a problem-solving tool in financial modeling, analysis, budgetary management, and other administrative functions and situations.

• Demonstrated advanced knowledge of various computer software programs, such as Oracle Enterprise, Maximo work management system, and various ERP financial sub-systems; ability to understand and utilize strengths of these computer systems.

• Demonstrated ability to apply and model the Principles of Community in all interactions.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

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Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace