Project Manager

Project Manager

SUMMARY:

The Project Manager is responsible for overseeing various casework and architectural millwork projects from award through final closeout.  This Role ensures projects are delivered on time, within budget, and according to shop drawings, specifications, and quality standards.  The Project Manager serves as the primary liaison between general contractors, estimators, engineering, purchasing, production and field teams. 

MAJOR RESPONSIBILITIES

Project Planning & Coordination

• Review project scope, architectural drawings, specifications, and contracts to identify requirements and risks.
• Develop project schedules, milestones, and material procurement plans.
• Coordinate with drafting/engineering to ensure accurate and timely shop drawings and submittals.
• Facilitate handoff meetings with technical services and productions teams, including jobsite teams as necessary.

Client & Contractor Communication

• Act as main point of contact for clients, architects, and general contractors.
• Attend jobsite meetings; provide updates on schedule, changes, and progress.
• Manage project-related correspondence, RFI’s, submittals, and field directives.
• Manage customer and contractor expectations regarding schedules, shop capacity, deliveries, installation requirements, and risk mitigation.

Budget & Cost Management

• Prepare and maintain project budgets, cost tracking, and forecasts.
• Identify scope gaps and submit change orders as needed.
• Review vendor quotes and approve purchasing of materials related to the project.
• Prepare invoice documents for timely submittal.  Manage change order documentation and billing.

Production & Installation Oversight

• Coordinate with production supervisors to ensure products meet quality standards and ship according to schedule.
• Clearly communicate any fabrication details and requirements that are critical to design intent, delivery and field installation.
• Provide field teams with updated drawings, site conditions, and instructions.
• Resolve field issues quickly to prevent project delays.

Quality Assurance & Compliance

• Ensure all work complies with AWI standards (if applicable), shop capabilities, and customer specifications.
• Perform site visits to verify field measurements and installation quality.
• Manage punch lists, project closeout documents, and warranty items.

QUALIFICATIONS REQUIRED

• A minimum of 3-5 years of experience in Project Management.
• Ability to read and interpret architectural drawings, shop drawings, and blueprints.
• Excellent communication, problem-solving, and organizational skills.
• Familiarity with project management software and Microsoft Office. 

Preferred Qualifications

·       Experience in architectural millwork, casework, cabinetry, or construction project management.

·       Strong understanding of woodworking terminology, materials, hardware, and fabrication processes.

• Knowledge of AWI standards and woodworking best practices.
• Experience with ERP systems used in millwork (Innergy, Cabinet Vision, etc.).
• Construction management or engineering background.

Position Type/ Expected Work Hours

·       This is a full-time position. Hours of work and days are Monday through Thursday, 7:00 – 4:30, Friday, 8:00 – 12:00.  Occasional evening and weekend work may be required as job duties demand.

Physical Demands

·       The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

·       While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls.  The employee is regularly required to stand and walk.  On occasion the incumbent may be required to stoop, bend or reach above the shoulders.  The employee must occasionally lift up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

CORE COMPETENCIES

• Detail-oriented and highly organized
• Strong client relationship skills
• Ability to manage multiple projects simultaneously
• Proactive problem solver
• Team-oriented and collaborative
• Deadline-driven with a sense of urgency 

Relentless Drive

• Approaches every project with urgency and determination, ensuring deadlines and client expectations are consistently met or exceeded.
• Demonstrates strong ownership of outcomes and proactively removes obstacles to maintain project momentum.
• Maintains a solutions‑oriented mindset, especially under pressure or when facing complex field or fabrication challenges. 

Accountability

• Takes full responsibility for project budgets, schedules, communication, and quality from award through closeout.
• Ensures commitments made to clients, subcontractors, and internal teams are honored and followed through.
• Communicates transparently about risks, changes, and challenges, and responds quickly to issues that impact project success. 

Continuous Improvement

• Actively looks for opportunities to improve processes, workflows, and communication between departments (engineering, production, installation, and vendors).
• Uses lessons learned to enhance future project planning, estimating accuracy, and client experience.
• Embraces new tools, technologies, and methodologies that improve project efficiency and product quality. 

Collaboration

• Works seamlessly across drafting, engineering, purchasing, production, and installation teams to ensure project alignment and smooth workflow.
• Builds strong working relationships with general contractors, architects, field crews, and internal teams.
• Encourages open communication and fosters a team environment where challenges are solved collectively.