New

Executive Assistant and Director's Fellow, Executive Office, Miller Center of Public Affairs

The Rector & Visitors of the University of Virginia
$61,000 -$67,000
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Jan 27, 2026
The Miller Center of Public Affairs, a nonpartisan affiliate of the University of Virginia (UVA) seeks an Executive Assistant and Director's Fellow for its Executive Office. The person in this position will manage the Director & CEO's travel and meeting schedule; obtain and help prioritize briefing materials for meetings; manage, monitor, and help prioritize the flow of information and the status of projects; make travel arrangements and prepare reimbursement requests; coordinate or prepare drafts of select correspondence (as appropriate); and perform project management, policy research, and other duties as assigned. S/he will: Be highly motivated, proactive, organized, persistent as needed, and detail oriented Exercise judicious decision making on all fronts Maintain confidentiality Exhibit abilities to be flexible, even keeled under pressure, and consistently professional Develop the ability to make informed substantive recommendations on the Director & CEO's priorities Contribute to the Center's culture of hospitality, teamwork, and collaboration Organizational Background Established in 1975 through a generous gift from entrepreneur and philanthropist Burkett Miller, the Miller Center of Public Affairs is a nonpartisan institution at the University of Virginia that explores how the American presidency meets national priorities. We engage scholars with leading citizens to help solve major problems. The Miller Center is a supportive community, grounded in diverse perspectives. Its faculty and staff value scholarly excellence, civil discourse, and respectful conduct. Position Responsibilities Manage and monitor calendar, workflow, and project status Strategically manage constantly evolving travel and meeting schedule for Director & CEO Manage constantly evolving action items list for Executive Office Manage flow of information and requests into and out of the Director & CEO's office Manage special projects, as assigned Obtain, coordinate, or prepare materials for meetings or drafting memoranda, correspondence, talking points, agendas, and other documents, as needed Stay abreast of Miller Center calendar and significant dates at the University and national political calendars Support board meetings with necessary communications and support materials, as needed Make travel arrangements and prepare reimbursement requests Coordinate travel arrangements, including transportation and lodging for Director & CEO, and others as needed Prepare travel and other reimbursements for Director & CEO, maintaining appropriate documentation and following required procedures Stay abreast of travel regulations, weather conditions, etc. that affect travel Stay abreast of reimbursement policies of University of Virginia Develop a comprehension of Center priorities to serve the Director & CEO effectively Participate in leadership meetings of the Center, as requested Develop an understanding of Miller Center priorities and of the Director & CEO's perspective Conduct research projects of various lengths, preparing summary memos, speech drafts, and other internal and external communications products Learn to serve as an ambassador for the Director & CEO and the Center on substantive priorities Make recommendations to the Director & CEO, especially on document production and meeting sequencing Perform other duties as required Support the Executive Office with Miller Center-wide initiatives driven by the Director & CEO, such as all-staff meetings Attend staff meetings and events, as needed Support public programming staff, as needed, such as helping with public event check-in In addition to the qualifications listed below, prior work experience in an office environment is required, as is demonstrated proficiency with Microsoft Office Suite and other routine office technologies. Knowledge of history, politics, and/or related fields and knowledge of the University of Virginia and of the Washington, D.C., community are strongly preferred. Minimum Qualifications Education: Bachelor's degree Experience: 2+ years of relevant experience required. Additional relevant experience may be considered in lieu of a degree. Experience may include project management and/or full-time, part-time, or internships, externships, shadowing, volunteering, part-time or summer jobs, and extracurricular activities in which relevant skills are developed. Preferred Qualifications Ability to manage multiple, competing, and simultaneous priorities effectively Ability to clarify, track and prioritize requests and projects and to meet deadlines Ability to comprehend Miller Center priorities and stakeholders and help advance initiatives accordingly Ability to articulate priorities on behalf of the Director & CEO and be able to make connections between activities and responsibilities of Center personnel Ability to communicate effectively, in writing and orally, with proper grammar and usage Ability to use appropriate email, telephone and other communications protocols Ability to interact appropriately with a range of officials and with an awareness of appropriate protocols Ability to conduct research projects of various lengths, preparing summary memos, speech drafts, and other internal and external communications products Ability to work occasional evenings and weekends, with prior notice Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. Additional Position Information The anticipated hiring range is $61,000 -$67,000, commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This is a restricted position, which extends for two years from the date of hire. Renewal is possible, subject to performance, availability of funds, and need. This position is based in Charlottesville, VA, and must be performed fully on-site. To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA. Application review will begin after February 6, 2026. The anticipated start date for this position is June 1, 2026. Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. How to Apply Please apply online, by searching for requisition number R0079751. Complete an application with the following documents: Cover letter Resume that includes GPA and relevant experience Names and full contact information for three professional references Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications that do not contain all required documents will not receive consideration. Internal applicants:Search and apply for jobs on theUVA Internal Careers website. For questions about the application process, please contact Jessica Russo, Senior Recruiter, at sxv9zv@virginia.edu. For questions about the position, please contact Andrew Chancey, Director of Administration and Finance, at achancey@virginia.edu. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.