Event Manager (6292U), Berkeley Public Health - #83768

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

Berkeley Public Health (BPH) aims to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research. Established in 1943, BPH is a professional school on the UC Berkeley campus that comprises six academic divisions and nearly 30 research centers and programs. Our department's values include social justice, health as a right, challenging conventional thought, embracing diversity, and creating meaningful impact. We honor our principles of community by centering and valuing everyone in our community; prioritizing prevention while remaining grounded in social justice; promoting safety and respect; practicing self-care and kindness; and remaining optimistic, hopeful, and committed to change.

Learn more at publichealth.berkeley.edu

Center for Targeted Machine Learning (CTML) Administrative Team Overview

The Center for Targeted Machine Learning and Causal Inference (CTML) at UC Berkeley is an interdisciplinary research center for advancing, implementing and disseminating methodology to address problems arising in public health and clinical medicine. CTML's mission statement is to drive rigorous, transparent, and reproducible science by harnessing cutting-edge causal inference and machine learning methods targeted towards robust discoveries, informed decision-making, and improving health.

The administrative team is made up of a senior director of administration and finance, a project coordinator, and 2-3 student assistants. The team is responsible for both external and internal communications; managing the website and social media accounts; distributing a monthly newsletter; center marketing; and supporting BPH's communication and development teams, HR, Dean's office, and other teams within the school.

Position Summary

The Events Manager within the Administration Team within CTML works under the direction of the Senior Director of Administration and Finance and closely with center's Co-Directors and colleagues to produce a wide variety of events including annual conferences both onsite and remote, and one-off high profile speaking engagements.

Application Review Date

The First Review Date for this job is: 02/04/2026.

Responsibilities

Lead the planning, project management, and production:

• In-person and livestreamed events ranging from 40 to 1,000 attendees, ensuring smooth, effective execution.
• Proactively identify, troubleshoot, and resolve potential and actual issues using tact, sensitivity, discretion, and political acumen.
• Event types include annual conferences (onsite and remote) and high-profile one-off speaking engagements.

Oversee and execute event-specific tasks:

• Includes developing project schedules; managing publicity timelines; creating risk assessment and mitigation plans; contracting vendors (e.g., catering, technology support, event equipment and furniture, photography, janitorial, parking services); procuring supplies; creating run-of-show documents; communicating with speakers and VIPs; identifying appropriate venues; coordinating with program participants to gather biographies, photos, and presentation titles for event publicity and online titling; and determining parking, transportation, and catering needs.

Manage event logistics:

• Preparing budgets; coordinating staffing plans; arranging travel; and preparing all event materials, including programs, timetables, signage, and printed collateral.
• Responsibilities also include purchasing event-related items such as catering, mementos, parking vouchers, and floral arrangements, and initiating contracts for catering, valet parking, venues, equipment, and technical services.

Contribute to and participate in long-range event planning:

• Supporting strategic planning for future unit events.

Develop and maintain guest lists:

• Ensures accurate and complete attendee information for each event.

Develops and implements event budgets, demonstrating good judgment in making decisions and managing events while ensuring that internal overall event services' unit costs do not exceed budgeted allocations.

• Ensures that event-related expenses are processed in a timely fashion and according to campus policy.
• Reconcile invoices and in the UC Berkeley BFS system.

Maintain events calendar on CTML website; promote and publicize events within the School; work to ensure events are included in calendar and communications; write event section and assist in distribution of monthly newsletter.

Mentors and oversees the work of less experienced events staff.

Participating in workshops, trainings, and other professional development opportunities; may participate in committees, projects, and other service activities.

Other duties, as assigned.

Required Qualifications

• Thorough knowledge and understanding of concepts, principles, and practices of event planning and public relations, including event design, organization, and production; possession of good judgment in making decisions and managing events.
• Thorough knowledge of and/or can quickly learn the campus, its vision, mission, programs, policies, achievements and infrastructure.
• Knowledge of and/or can quickly learn University policies and procedures relating to the use of University facilities, event management and presentation.
• Demonstrates good judgment in making decisions and managing events.
• Skill in effectively meeting budget and time constraints.
• Demonstrated organizational and project management skills to work successfully with clients to produce high-quality events that meet client needs and appropriately represent the campus for fundraising events.
• Skills to provide excellent donor stewardship.
• Highly developed interpersonal communication skills, including political acumen and social perceptiveness.
• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Highly developed judgment, decision-making, and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
• Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines. Experience in maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions.
• Ability to effectively work with invited guests, donors, government officials and university VIPs.
• Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large-scale gatherings.
• Ability to give clear directives and use independent, rational judgment to make optimal decisions.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Knowledge of virtual meeting technology, including Zoom, Facebook Live, and YouTube Live, and knowledge of best practices for event and video accessibility.
• Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
• Proven ability to work on several tasks simultaneously.
• Skill at responding effectively to priorities and setting deadlines.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual salary range that the University reasonably expects to pay for this position is $83,000.00 - $89,000.00 at 100% FTE ($49,800.00 - $53,400.00 at 60% FTE).

• This is a 9-month, part-time (60%), temporary position at (24 hours/week).
• This is an exempt monthly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.