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Grants and Contracts Associate - Family and Community Medicine, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Dec 13, 2025
Grants and Contracts Associate - Family and Community Medicine, College of Medicine Grants and Contracts Associate - Family and Community Medicine, College of Medicine Hiring Department: Family and Community Medicine Location: Chicago, IL USA Requisition ID: 1038620 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 4:30PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: December 26, 2025 Salary Range (commensurate with experience): $70,000.00 - 90,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Under the direction of the Director of Administrative Operations and the Executive Director of The Midwest AIDS Training and Education Center (MATEC), the Grants and Contracts Associate is responsible for all activities related to the complete lifecycle of sponsored program administration for the Department of Family and Community Medicine and MATEC. Responsibilities include proposal budget preparation, proposal submission, pre-award and post-award administration (both financial and non-financial) of grants, awards and contracts for research, educational development, community outreach, and/or service work. Position requires exercising initiative, independent judgement in identifying problems and taking appropriate action, attention to detail, minimal supervision, high level of accuracy, and excellent communication skills. Duties & Responsibilities: Oversees the pre- and post-award administration of Department grants, contracts, and subcontracts: Prepares grant submissions, contracts, and subcontracts with guidance from faculty investigators and/or other research staff. In collaboration with finance staff, monitor the financial status of the sponsored project enterprise within the Department; forecast cash requirements, cash flow, and spending rates; monitors, prepares and/or directs the preparation of monthly fiscal reports for departmental leadership and principal investigators. Responsible for purchasing and invoice management for all department sponsored projects. Serves as primary liaison between the Department and the Office of the Vice Chancellor for Research to ensure all Department sponsored project activity is compliant with university, federal, state, and sponsor regulations governing grants and contracts. Collaborates with faculty, staff and key stakeholders to resolve issues related to sponsored grants and contracts. Completes grant closeout requirements including a review of the final financial reporting. Interprets and provides guidance regarding sponsor policies and regulations. Contributes to the development, implementation, and analysis of policies, procedures, programs, objectives, and long-range planning related to research and sponsored programs. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in business administration, accounting, finance, economics or a field related to the position Preferred Qualifications: Experience in administrative and financial management of sponsored projects in an academic environment. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18643?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6c7496a5d516364aa128ed0baeee7825