Grants Coordinator

The Grants Coordinator supports the college in securing external resources by coordinating and assisting Gateway staff and partners in the development, submission, and management of state, federal and other grant applications. The position is primarily responsible for pre-award activities such as researching funding opportunities, assessing eligibility and alignment with institutional goals, interpreting grant guidelines, writing proposals, and meeting submission deadlines. It also provides post-award support through monitoring progress, coordinating reports, maintaining compliance and documentation, and ensuring readiness for audits and reviews.

This position reports to the Director of Grants Development and Operations.

Grant Development & Proposal Writing (40%)

• Coordinate and support the full grant development process, working collaboratively with internal stakeholders and partners.

• Draft, edit, and organize grant proposals and supporting documents in accordance with College and funder guidelines.

• Prepare and submit complete grant applications in alignment with funder policies, timelines, and submission requirements.

• Establish project timelines, manage submission requirements, and ensure deadlines are met.

• Gather and prepare supporting documentation including budgets, research, data, and letters of support.

• Review applications for completeness and accuracy prior to submission.

Funder Communication & Post-Awarded Grant Management (40%)

• Support communication and relationship management with potential and current funders, preparing required documentation and reports, while ensuring clarity and compliance.

• Coordinate correspondence between grant managers and funders to ensure clarity, responsiveness, and compliance.

• Monitor and provide oversight of awarded grants to ensure compliance and achievement of deliverables; collaborate with project managers to guide the timely submission of reports and required documentation consistent with funder expectations.

• Maintain accurate post-award records in the grants tracking system and generate summaries of grant activity to support compliance and decision-making.

• Support post-award implementation tasks, including scheduling kickoff meetings, organizing grant files, and confirming reporting expectations.

Grant Research & Strategy (10%)

• Research and summarize grant opportunities that align with institutional and departmental goals.

• Evaluate eligibility, allowable costs, match requirements, and alignment with the College's strategic priorities.

• Share summaries of relevant grant opportunities and eligibility criteria with leadership and program teams to support informed decision-making.

Additional Responsibilities: (10%)

• Maintain current knowledge of federal, state, and institutional grant regulations and reporting requirements, participate in relevant professional grant networks, and communicate updates to staff engaged in grant activities.

• Serve as a resource to college personnel by providing information and assistance related to proposal development, grant administration, and compliance processes.

• Perform other duties as assigned

• Bachelor's degree in Education, Business Administration, English, Communications or related field
• Three years of progressively responsible work experience in proposal development.

• Knowledge of the principles, methods, and techniques of grant proposal development.

• Requires excellent writing skills, strong interpersonal skills, a propensity for teamwork, as well as organizational, and communication skills.

• Ability to work independently on multiple projects, meet all deadlines, and coordinate activities to achieve specific funding and institutional goals and objectives.

• Knowledge and experience with computer software and applications such as data file management, spreadsheets, and word processing; ability to utilize on-line grant submission systems.

• Ability to conduct detailed and thorough background literature review and other research in support of proposal development.

• Demonstrate a history of initiative, flexibility, and personal accountability.

• The ability to plan for and meet strict deadlines while being able to incorporate new challenges.

• A significant degree of organization, and interaction with faculty, staff, and administration.

DIVISION/LOCATION: Grants Department/Kenosha
COMP GRADE: 27
FLSA DESIGNATION: Exempt
CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend student & business needs

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.