Accounts Receivable Specialist

Kilpatrick, a large international law firm, is seeking an Accounts, Receivable Specialist, for our Finance Department in our Atlanta office. This position will be part of our team of attorneys, paralegals, and support staff providing a high level of service to both internal and external clients. At Kilpatrick Townsend, we are one team where each person plays an integral role in serving the needs of our clients. The firm has a strong dedication to its employees, values, and commitment to the community.

The Accounts Receivable Research Specialist (Specializing in Client Overpayments) primary responsibilities will be to research, reconcile and resolve high volumes of client credits. They will be expected to manage the unapplied credit file on a daily basis to ensure accurate and timely credit payment resolution. This position will be responsible for validating credit discrepancy reason codes, initiating refunds for overpayments, generating weekly unapplied report updates, and assisting other AR personnel with maintaining updated cash receipts. A proactive person who will be expected to identify problem accounts related to overpayments. Contact Clients to resolve credits on past client accounts in order to ensure proper allocations of overpayments. Assist Senior Person with proforma vendor credits in order to process vendor refunds and to ensure that we accurately recoup the firm costs. Finally, the ability to perform all other Accounts Receivable tasks as noted in the "responsibilities and primary activities" section below. We are looking for a mathematical person who is an analytical thinker with excellent written and verbal communication skills. The Accounts Receivable department is a real-time and fast-paced environment that requires high proficiency, high accuracy, and determination of its employees to operate effectively and efficiently.

ESSENTIAL FUNCTIONS

• Monitor, Track and Review Client Overpayments Daily
• Validate overpayment discrepancy reason coding and explanation
• Process all vendor-related refunds as scheduled and in a timely manner.
• Assist with processing Client related refunds
• Post and Process Reallocations
• Assist AR Specialist with processing credit card payments
• Identify problem accounts/processes/trends and escalate as appropriate
• Utilize effective documentation standards that support a strong historical record of actions taken on an account
• Ability to perform basic math to ensure accurate statement of accounts receivable.
• Organize and Prepare a weekly report of the Overpayments to ensure timely and accurate resolution for client accounts.
• Present manager with a weekly report of Unapplied Cash Receipts
• Maintain and organize daily work files and data
• Contact external & internal clients to resolve credit overpayments on accounts with open AR balances
• Accurately prepare and post cash receipts.
• Research and Analyze payments
• Make necessary corrections when applicable
• Post all types of cash receipts when required as it relates to lockbox payments (with downloads), ACH payments (with downloads), Remote-Scan live checks, Wires, Cash, and Credit Card Payments (with auto features), and handling foreign items.
• Recognize and immediately report any finance items that could impact the Accounts Receivable Department.
• The ability to accurately balance and reconcile all cash receipt batches daily by incorporating checks & balances and by using mathematical concepts to ensure an accurate audit trail of transactions.

MINIMUM REQUIREMENTS

Knowledge, Education, Certification, Licenses

Required:

• Minimum 5 years experience in a law firm or banking (preferred) or related accounts receivable experience.
• Experience with Elite (preferred) or related accounting software.
• Basic Skills in Word
• Intermediate Skills in Excel
• Accounting course work is a plus, AA and/or BA/BS is highly desirable

Preferred

• Research Experience

Skills and Abilities

Required:

• Must have a strong understanding of cash receipts activities in the Accounts Receivable field.
• Have strong analytical aptitude, be detailed oriented, and perform with a high level of accuracy.
• Ability to quickly complete in-depth research and demonstrate sound problem-solving skills.
• Ability to perform as a team player and operate well under pressure.
• Ability to work independently, prioritize and manage multiple work tasks.
• Ability to adapt the schedule to changing workload requirements.
• Ability to interface with support staff, other departments, all levels of management, and clients.
• Ability to coordinate various resources to help others meet their objectives.
• Ability to actively listen and communicate effectively both orally and in writing.
• Ability to maintain confidentiality inside and outside the firm.
• Must demonstrate global thinking, be self-motivated, and have a positive attitude.

Experience

Required:

• Minimum 5 years experience in a law firm or banking (preferred) or related accounts receivable experience.
• Experience with Elite (preferred) or related accounting software.
• Intermediate Skills in Excel
• Basic Skills in Word
• Excellent Verbal and Written Skills
• Good Organizational & Multitasking Skills

This is a full-time, regular position with a multi-faceted health benefit package including medical, dental, and vision. The firm also offers life insurance, short term disability plans and retirement plans in addition to holidays and paid time off. The firm offers hybrid work schedules combining in office work days as well as remote work days. The annual pay range for this position in Atlanta only is $33.33 to 38.46 per hour.

Selected applicants will be contacted. Kilpatrick is an Equal Opportunity Employer. For more information about our firm, please visit our website at www.ktslaw.com.

Kilpatrick Townsend & Stockton LLP is committed to equal employment opportunity for all persons, regardless of race, color, religion, sex or gender, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by applicable law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities