Executive Assistant

Job Summary

The Executive Assistant provides executive support to the Chairman and Chief Executive Officer and the Senior Vice President Investor Relations and Global Affairs.

Essential Duties/Responsibilities

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• Performs a variety of executive support tasks that may be highly confidential and sensitive in nature
• Serves as a liaison between Board members and internal teams to facility smooth communication and logistics
• Provides administrative support for Board of Directors, scheduling meetings and preparing materials
• Uploads and maintain Board presentations and documents in designated portal, ensuring accurate and completeness
• Performs daily administrative tasks: Distribute incoming and going mail, global calendar management, schedule meetings (Teams and onsite) via Outlook, processes invoices, maintains contact with vendors, maintains filing system
• Organizes and prepare materials for meetings, ensure meetings are appropriate for time zones, stay current on personnel changes, ensure all audio/visual equipment is set up
• Organizes various events, domestically and international, handle all logistics and arrangements, including invitations, catering, managing RSVPs
• Plans and coordinates international and domestic travel arrangements for executives, create travel trip itineraries, arrange for transportation and lodging and other needs while traveling
• Communicates with executives while traveling to ensure they are fully informed of all issues
• Completes expense reports following travel
• Coordinates executive staff calendar as needed, arranging appointments and meetings.
• Provides support to investor relations: management meeting coordination, investor relations events, conference and meeting coordination, earnings release and earnings call coordination, financial calendar management and communication
• Maintains CRM database to tract contact/outreach with analysts and investors. Prepare reports.
• Manages press release distribution and posting
• Manages all aspects of corporate aircraft scheduling, logistics, including maintaining accurate passenger manifests
• Serves as primary point of communication with the pilots
• Tracks and maintains accurate records of lobbying disclosures, filings and reporting requirements.
• Coordinates with internal teams to confirm timely submission of documentation
• Manages communication on behalf of executives by liaising with internal and external executives on various projects and tasks
• Maintain distribution lists
• Provides administrative support with creation of reports, power point presentations, excel spreadsheets, etc as needed
• Other duties as assigned

Minimum Qualifications

• High school diploma or equivalent required.

Preferred Qualifications

• 5+ years of experience working in Executive Staff functions preferred.
• Ability to maintain confidentiality at all times.
• Work well with others in a team environment.
• Highly organized; able to prioritize tasks by importance.
• Ability to multi-task while reporting to several top executives.
• Knowledge of proper etiquette in receiving callers, visitors, making appointments and using diplomacy and discretion when giving out information.
• Ability to type, use email, MS Word and Excel.
• Must be flexible; adaptable to change; maintain composure during stressful situations.
• Exceptional communication skills both written and oral.
• Self-motivated; self-starter; conscientious; good work ethic.
• Ability to interact with all company personnel as well as outside clients, customers, and vendors.

Physical Demands

• Frequently must sit for extended periods.
• Occasionally walk, bend, balance, or stoop.
• Regularly required to reach with hands or arms.

Work Environment

Job functions will be carried out in an office environment.

Darling Ingredients Inc. is an equal opportunity employer and gives consideration to qualified applicants without regard to race, age, color, religion, sex, national origin, sexual orientation, gender identity, disability, or, protected veteran status. EEO is the Law: If you would like more information, please click on the link or paste into your browser: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf