Program Assistant 3

Department: MED-Ophthalmology
Salary/Grade: NEX/11

Target hiring range for this position will be between be Salary range is as be $19.89-$27.97 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with multiple education programs within the Department of Ophthalmology. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

*Note: Not all aspects of the job are covered by this job description.

Specific Responsibilities:

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.

Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various

sources.

• Determines format, elements, trends, etc.
• Process residency and fellowship training verifications.
• Maintains websites and/or blogs.

Creates new web pages and/or updates standard information/data within the application's content

management program.

• Creates and maintains financial records.
• Prepares forms for various departmental needs
• Updates financial transaction spreadsheets and databases.
• Generates summary reports and statistics.
• Manages Freedom Pay funds.
• Co-Manages dept calendar & inbox.
• Manages registration and travel.

Organizes and coordinates multiple departmental/educational events which may include creating

timelines.

• Collects agenda items and background materials.
• Coordinates complex itineraries involving domestic and/or international travel, etc.
• Prepares annual event, conference and/or meeting budget.
• Coordinates 3M lecture series, surgical curriculum and integrated internship didactic series including
• CME credit process.
• Responds to inquiries.
• Provides basic interpretation of policies and procedures.
• Researches information to resolve problems or issues.
• Support residency program & fellowship faculty (Program Directors & Associate Program Directors).

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications (Education, Experience, Certifications, Skills)

• A high school diploma or equivalent required.
• 4 YEARS OF ADMINISTRATIVE SUPPORT OR OTHER RELEVANT EXPERIENCE REQUIRED.

Preferred Qualifications (Education, Experience, Certifications, Skills)

• Bachelor's Degree.
• 2-4 years administrative/program support experience.
• Self-directed organization, prioritization and task achievement. Action oriented - Willing or likely to take practical action to deal with a problem or situation

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.