Administrative Support Assistant II (St. Johns, AZ) ) (Part-Time)

The University of Arizona is looking for an Administrative Support Assistant II. This position is located in St. Johns, AZ with Apache County Cooperative Extension. Performs varied clerical and administrative duties in a department or work unit. Typical duties include answering phones, creating correspondence, scheduling appointments, establishing and maintaining files and records. Handles differing office situations in accordance with supervisor's guidelines referring more difficult and sensitive problems to supervisor. Incumbents receive general instructions regarding tasks and require supervisor's assistance only on special projects/assignments. Incumbents use discretion, exercise initiative, independence and judgement in performance of duties.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Administrative
Duties:

• Receives and
  screens telephone calls and visitors; assists visitors/calls by answering
  questions, providing information or directing them to proper staff/faculty.
• Organizes,
  establishes and maintains record-keeping systems for correspondence, documents,
  materials or records.
• Records or logs
  incoming information and follow-up on missing or incomplete information.
• Interacts with
  faculty, staff, volunteers, visitors and outside agencies to relay information
  on policy, procedures, unit activities/events, initiates responses to inquiries
  and requests for information.
• Opens reviews
  and distributes all incoming mail.
• Operates office
  equipment such as personal computers, printers & copiers.

Clerical
Duties:

• Prepares,
  formats and proofread materials such as letters, event flyers, reports.
• Notify
  attendees or participants of time and place of meetings/events.
• Arranges
  facilities and services as directed by supervisor.
• Assembles and
  distributes applications, forms and general information requested by applicants
  or the general public.
• Assembles,
  researches and summarizes information from various resources; compiles data to
  prepare special or recurring reports.

Unit
Assignments:

• Reconciler for
  unit's PCard program.
• Maintain
  calendars and schedules for unit.
• Maintains
  office machines and supplies.
• Maintains
  office inventory.
• Travel
  documents.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Three years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.