Executive Assistant

Position Title: Executive Assistant

Reporting to: President of Manufacturing

Department: Manufacturing

Central Power Systems & Services is a privately held company with deep roots going back to 1954.

Our Mission Statement is forging long-lasting partnerships by providing first-class customer support. We live that statement every single day. We are looking for an Executive Assistant to help support that mission.

Job Summary

The Executive Assistant provides high-level administrative and organizational support to the leadership team within the Generator Manufacturing Division. This role ensures smooth day-to-day operations by managing communication, scheduling, reporting, and project coordination.

The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage sensitive information and communicate effectively across departments. This position plays a critical role in helping the division's leadership team stay informed, efficient, and focused on strategic goals.

Responsibilities

• Provide administrative and logistical support to the Plant Manager, Operations Director, and other senior leaders.
• Manage calendars, travel arrangements, meeting coordination, and expense reporting.
• Prepare and distribute meeting agendas, minutes, and action item summaries to ensure follow-up and accountability.
• Assist in preparing presentations, reports, and data summaries for executive and cross-departmental meetings.
• Track and organize departmental metrics, project timelines, and performance dashboards for leadership review.
• Support the creation and editing of communications, memos, and announcements on behalf of the leadership team.
• Coordinate cross-functional communication between Manufacturing, Engineering, and Accounting departments.
• Maintain a high level of confidentiality with personnel, financial, and operational information.
• Serve as a point of contact for internal and external inquiries directed to division leadership.
• Assist in the planning and execution of team events, audits, leadership visits, and facility tours.
• Manage document control and assist with policy updates, compliance documentation, and record retention.
• Support continuous improvement and efficiency projects, often assisting with scheduling, documentation, and data tracking.
• Perform other duties and special projects as assigned by leadership.
• Any other tasks as assigned by Managers

GREAT BENEFITS

• Competitive Salary
• Health Benefits including Medical, Dental, Vision and Life insurance
• 401(k) with a company match
• Paid Time Off
• Productive Work Environment

Qualifications

• 5+ years in Office support
• High school diploma or equivalent required
• Bachelor's degree preferred
• Excellent calendar mgmt. skills including the coordination of complex executive meetings
• Strong knowledge of and experience with the entire Microsoft Office suite
• Valid driver's license
• Excellent verbal and written communication skills
• Excellent organizational and time management skills

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

CPS&S is a smoke-free and drug-free work environment.