Executive Assistant
Please see Special Instructions for more details.
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.
Please Note:
- A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
- If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
- Salary will be determined based on competencies, equity, budget, and market considerations.
- Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
- Failure to complete the application completely may result in you not being considered for the vacant position.
- Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
- If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.
Position Details
Classification Information
| Position Classification Title |
Executive Assistant |
| FLSA |
Non-Exempt |
| Position Class |
10433 |
Position Overview
| Position Summary |
Winston-Salem State University invites applications for the position of
Executive Assistant to the Vice Provost for Student Success. This position provides high-level administrative and executive support to the Vice Provost and plays a vital role in ensuring the efficient management of divisional operations, communications, and strategic initiatives that advance student achievement and institutional excellence.
The Executive Assistant serves as the primary liaison for the Vice Provost's Office-coordinating meetings, managing correspondence and schedules, preparing reports, and maintaining the confidentiality and professionalism required to support executive leadership. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to anticipate needs in a dynamic, fast-paced academic environment.
As a key member of the
Division of Student Success, the Executive Assistant will contribute to the coordination of initiatives that enhance student retention, engagement, and academic success across University College, Academic Advising & Retention, Learning Support Services, and related units.
WSSU seeks a collaborative, service-oriented professional who embodies the University's values of
excellence, integrity, respect, and social responsibility.
Minimum Qualifications:
- High school diploma or equivalency and three years of progressively responsible administrative/office management experience
- OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience
- OR Bachelor's degree, preferably in business administration or a related discipline
- OR equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Qualifications:
- Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail.
- Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment.
- Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism.
- Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark.
- Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership.
Why Join WSSU:
Winston-Salem State University is a constituent institution of the University of North Carolina System and a premier historically Black university committed to transforming lives through education, innovation, and service. The Division of Student Success is dedicated to creating an inclusive environment where every student is supported, engaged, and empowered to achieve their fullest potential. |
| Primary Function of Organizational Unit |
The Division of Student Success serves as the central hub for student development, academic achievement, and retention at Winston-Salem State University. Through collaborative programs and services-including University College, Academic Advising & Retention, Learning Support Services, and Student Engagement-the Division provides students with the guidance, resources, and support needed to excel academically and personally.
Under the leadership of the Vice Provost for Student Success, the Division fosters a culture of excellence, belonging, and holistic development by aligning academic support, engagement initiatives, and institutional strategies that advance WSSU's mission to prepare students for leadership and service in a global society. |
Position Information
| Position Number |
519003 |
| Competency Level |
Contributing |
| Working Position Title |
Executive Assistant |
| Building and Room No. |
Hill Hall, 119 |
| Work Hours: From [time] to [time] on [days] of [week] |
8am - 5pm, Monday - Friday, some evenings and weekends may be required. |
| Hours per week |
40 |
| Months per year |
12 |
| Appointment Type |
Permanent Full-Time |
| If Time Limited. |
No |
| Appointment Length. |
|
Requirements and Preferences
| Position required to work during periods of adverse weather or other emergencies |
Not Mandatory |
| Position required to work On-Call/Emergency Callback |
No |
| Minimum Experience/Education |
- High school diploma or equivalency and three years of progressively responsible administrative/office management experience
- OR Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience;
- OR Bachelor's degree, preferably in business administration or a related discipline;
- OR equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions. |
| Preferred Years Experience, Skills, Training, Education |
- Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail.
- Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment.
- Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism.
- Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark.
- Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership.
|
| Required License or Certification |
|
| Valid US Driver's License |
No |
| Commercial Driver's License Required |
No |
| Physical Required |
No |
| List any other medical/drug tests required |
|
Posting Details
Posting Details
| Posting Number |
SPA01013P |
| Internal Posting Only |
No |
| Time Limited Position |
No |
| Appointment Length |
|
| Salary |
$37,306.00 - $86,062.00 |
| Open Date |
12/09/2025 |
| Close Date |
01/07/2026 |
| Open Until Filled |
No |
| Special Instructions Summary |
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.
Please Note:
- A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
- If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
- Salary will be determined based on competencies, equity, budget, and market considerations.
- Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
- Failure to complete the application completely may result in you not being considered for the vacant position.
- Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
- If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.
|
Key Responsibilities and Related Competencies
Key Responsibilities and Related Competencies
| Competency |
Professional Knowledge |
| Describe the specific job duties related to this competency |
Provide executive-level administrative and operational support
Manage the Vice Provost's calendar, coordinate meetings, prepare agendas and minutes, and ensure timely follow-up on action items.
Handle confidential correspondence, communications, and documentation with accuracy and discretion.
Anticipate needs and assist with prioritization of tasks to support divisional goals. |
| Percentage Of Time |
30 |
| Competency |
Coordination - Work |
| Describe the specific job duties related to this competency |
Coordinate divisional projects and strategic initiatives
- Track progress on projects, reports, and divisional initiatives to ensure timely completion and alignment with institutional goals.
- Assist with compiling data and preparing summaries related to student success and retention outcomes.
- Support the Vice Provost in implementing continuous improvement and assessment processes.
|
| Percentage Of Time |
25 |
| Competency |
Communication Skills |
| Describe the specific job duties related to this competency |
Manage divisional communications and liaison activities
- Serve as the primary point of contact for the Vice Provost's Office, maintaining effective communication with internal and external stakeholders.
- Draft, review, and edit correspondence, reports, and presentations on behalf of the Vice Provost.
- Promote collaboration and information flow among divisional units and university partners.
|
| Percentage Of Time |
20 |
| Competency |
Knowledge - Program and Organization |
| Describe the specific job duties related to this competency |
Coordinate events, logistics, and professional engagements
- Plan and organize divisional events, professional development sessions, and retreats.
- Manage travel arrangements, reimbursements, and procurement processes in compliance with university policies.
- Ensure smooth execution of logistics for meetings, conferences, and special projects.
|
| Percentage Of Time |
15 |
| Competency |
Business Administration |
| Describe the specific job duties related to this competency |
Support administrative operations and documentation
- Maintain records, files, and confidential documents with a high degree of organization and accuracy.
- Monitor office workflows, deadlines, and priorities to sustain operational efficiency.
- Serve as a point of continuity to ensure stability and consistency across all functions of the Division of Student Success.
|
| Percentage Of Time |
15 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Required Documents
- Resume
- Cover Letter
Optional Documents
- Letter of Recommendation 1
- References List
|
Winston Salem State University
$37,306.00 - $86,062.00
Dec 09, 2025