New

Program Coordinator I

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 29, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	Mason Gross Sch Arts-Deans Ofc
Overview	Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator I for Mason Gross School of the Arts ( MGSA). Reporting directly to the Assistant to the Dean Supervisor, this position is responsible for the daily operations of the Dean's Office, Mason Gross School of the Arts ( MGSA) and for ensuring efficient and effective operations of the Dean's Office through a wide range of administrative responsibilities. Among the key duties of the position are the following: Serves as the first point of contact for campus visitors as well as inquires to the Dean's Office from faculty, staff, students, administrators, and all other stakeholders. Ensures office operations and procedures are well organized, communications and correspondence are coordinated, supplies are inventoried, ordered, and organized, space is organized, and clerical functions are performed. Provides administrative support to the Associate Deans, and as needed, the Dean, including, but not limited to calendar management, meeting scheduling and arrangements, event planning and administration of academic affairs. Coordinates the work of Mason Gross Curriculum Committee, collaborating with and guiding faculty, department chairs, and deans in the creation of new curricula and academic programs, and creating effective processes for approval, assessment, and benchmarking of both existing and new academic programs; under general guidance of the Associate Dean for Academic Affairs. Liaises with MGSA Office of Advising and Student Success and provides administrative and logistical support for related programming and events as well as key schoolwide meetings and events. Works independently with broadly defined work objectives and few direct instructions. Maintains a professional demeanor in a confidential, fast-paced, deadline-driven, customer service-focused environment. Performs work in a manner that furthers the mission of MGSA, Rutgers, and contributes to strategic goals. Works with an understanding of the mission, vision, role, and goals of MGSA.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree and at least two (2) years of office administration experience; or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent oral and written communication, organization, and management skills. Strong computer skills and proficiency with developing spreadsheets, reports, and presentations. Attention to detail and demonstrated self-motivation. Demonstrated ability to collaborate in a collegial and cooperative fashion. Demonstrated ability to maintain strict confidentiality and exercise good judgment.
Preferred Qualifications
Equipment Utilized	MS Office Suite, Degree Navigator, SharePoint, Teams, RU Marketplace, Concur. Familiarity with or ability to learn the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, confidential, customer-service focused environment. Strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of the Dean's Office. Ability to work occasional off-site events, which include the need to set up and manage logistics and transport materials/packages to and from event sites.
Special Conditions	May work occasional nights and weekends.

Posting Details

Posting Number	25ST2234
Posting Open Date	10/29/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement