Accounting Administrator

Summary

The Accounting Administrator's primary responsibility is managing accounts payable using accounting software, receiving, and posting all ACH and check payments, establishing, and maintaining relationships with new and existing vendors, and communicating with manager and other team members, as necessary.

This position requires a detail-oriented individual, with a background in accounting-a team player who has a "figure-it-out" mentality, can communicate effectively, thrive in a deadline driven environment, is self-motivated, and accountable.

Responsibilities

Accounts Receivable

• Manager AR email.
• Deposit checks and post check/ACH payments (journal entry)
• Review and process vendor auto-pay ACH's and post payments into the system.
• Open new projects and/or add change orders
• Provide job histories/contract breakdowns when requested
• Issue refund payments to clients as needed

Accounts Payable

• Manage AP email.
• Post consultant and trade invoices
• Manage business licenses

Other

• Manage collection of weekly PDF timecards.
• Payroll Backup as needed.

Other duties as assigned.

Education/Experience

• High School diploma.
• 1-3 years of experience in an accounting-related field.
• General knowledge of computers, Microsoft office, Adobe, Internet, etc.
• Experience with Microsoft Dynamic SL, Smartsheets and Excel preferred.
• Organized, punctual and reliable.
• Excellent verbal and written communications skills.
• Ability to multitask in a fast-paced environment.
• Strong attention to detail.