Fleet Coordinator

Job Title: Fleet Coordinator

Location: Eagan Minnesota

Company: Interstate Companies Inc.

Pay Range: $25.00-$30.00/hour

Job Summary:

The Fleet Coordinator assists the Corporate Project Manager in overseeing the company's vehicle fleet operations. Key duties include managing vehicle-related tasks such as vendor coordination, ordering vehicles, tracking transfers and terminations, reviewing specifications, processing invoices, collecting mileage data, and handling fuel card administration.

Key Responsibilities:

• Collaborate with fleet and compliance vendors.
• Order new vehicles as approved by management.
• Maintain accurate electronic records for vehicle orders, transfers, sales, fuel receipts, and invoices.
• Communicate procedures for preventive maintenance, vehicle transfers, ordering, upfit requests, registration renewals, and fuel card usage.
• Track vehicle assignments to drivers and jobs, ensuring accurate system updates.
• Monitor vehicle order schedules and update specifications as approved.
• Prepare monthly lease and registration invoice transactions for financial reporting.
• Process weekly fuel invoice transactions for financial reporting.
• Support telematics tracking initiatives.
• Collect employee personal mileage data twice yearly.
• Coordinate vehicle licensing and tab renewals with internal and external partners.
• Proactively assess fleet for aging vehicles and recommend actions to management.
• Work with branch management and vendors to coordinate vehicle accessory upfits.
• Arrange vehicle deliveries as needed.
• Order and distribute Proof of Insurance cards annually and as required.
• Assist with annual vehicle insurance audits by identifying new and sold vehicles.
• Perform additional tasks or projects as assigned.

Note: Reasonable accommodations may be provided to enable individuals with disabilities to perform essential job functions.

Qualifications:

• Bachelor's degree or equivalent experience.
• Prior experience as a Fleet Coordinator is preferred, with a strong understanding of fleet operations and logistics.
• Strong organizational and time management skills.
• Excellent interpersonal skills with a focus on discretion and confidentiality.
• Proficiency in Microsoft Excel and Office Suite.
• Effective written and verbal communication skills.
• Creative problem-solving and multitasking abilities.
• Ability to manage multiple projects and meet deadlines.

Benefits:

• Tuition assistance for continued education and career growth.
• Health, dental, and vision coverage starting the first day of the following month.
• Paid Time Off (PTO) accruing from day one of full-time employment.
• 6 holidays plus 2 floating holidays per year.
• 401(k) with company matching.
• Long-term and short-term disability provided.
• Life insurance provided.
• Healthiest You: Virtual healthcare paid by Interstate.
• Pet insurance for your furry companions.
• Employee discounts on products and services.
• Paid Employee Assistance Program: 24/7 access to guidance for life challenges.
• Paid health and well-being screenings for employees and spouses.

Additional Information This job description is not exhaustive, and duties may evolve as needed. Interstate Companies is an Equal Opportunity Employer and welcomes applications from all qualified candidates. Submit your resume for consideration.

Military-Friendly Employer

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