Administrative Associate

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

As an Administrative Associate in Emergency Medicine perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under the direction of the Department Chair and department leadership.

Primary Functions

• Screen telephone calls and greet visitors to the Department and Department Chair's office.
• Resolve complex inquiries relating to chair support and department issues.
• Manage Department Chair's calendar, coordinate meetings, and prepare pertinent agendas or materials.
• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects.
• Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
• Compose correspondence as needed, which may contain confidential information.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Create complex workflow charts, spreadsheets, databases, macros, and templates.
• Create reports, presentations, minutes, letters, memos, and forms as needed.
• Proofread and format documents to ensure accuracy.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Process payment requests, requisitions, and invoices
• Assist in monitoring expenditures.
• Distribute mail and organize filing systems accurately maintaining records.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem solving skills.

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Preferred Schedule:



M-F 8-5

Position Requirements:

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Associate's degree

Minimum Required Experience: 3 years

Preferred Education: Bachelor's Degree

Preferred Experience: 5 years of experience

Field: Administrative Support, Executive Support

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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