Administrative Scheduler

The Office of Communications and Marketing is looking for a skilled scheduler to assist in-person, five days a week, in a busy, professional office setting. This administrative support position provides administrative support handling an intense executive schedule. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments. This role also typically monitors and assists with the budget preparation and record keeping, organizes and submits P-card receipts, and anticipates and prepares background materials for scheduled meetings.

The position assists in coordinating room reservations on campus as well as coordinating virtual meeting options. This office is a fast paced office enviornment that requires attention to detail and follow through on communications.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

C-suite level scheduling is preferred.
Experience in a highly matrixed organization is preferred.
Administrative Scheduling experience and ability to pivot quickly on tasks is preferred.
Higher education experience is preferred but not required.

This position is based on the Foggy Bottom Campus and requires being onsite 5-days a week.