Administrative Assistant to TRIO Program

Will provide administrative assistance to the TRIO Student Support Services and TRIO Destination College Programs Directors staff and will serve as program receptionist.

Essential Job Functions:

1. Remains informed of TRIO grant legislation and regulation on documentation
2. Coordinates documentation of grant services, including budget information, statistical information, event summaries, and student documentation
3. Compiles data for reports; provides information analysis for the Project Director to make necessary changes in project design/services for participants' needs
4. Processes student applications for both projects
5. Coordinates all accounts payable tasks
6. Reviews purchases and prepare credit card reconciliations for both TRIO projects
7. Greets visitors and provides information to the public, students, and staff
8. Answers and directs calls from a multi-line digital phone system
9. Oversee mailings of program materials and written correspondence to students
10. Schedules appointments, sets up meetings, cultural events, campus tours and campus functions
11. Prepare documents, prepares handouts for presentations, surveys and proof reads materials for mailing
12. Maintains accurate up-to-date student records and database including documentation of participant eligibility, academic records, contracts, exit and follow-up information
13. Revises program forms as needed
14. Works with, trains, and supervises student workers
15. Assists in preparations for special events, receptions, or ceremonies
16. Develops queries and reports using database programs
17. Maintains an accurate up-to-date inventory and check-out procedure for equipment and supplies
18. Assist in preparing reports for LLC, US Department of Education, target schools, and communities to keep informed of programs progress
19. Performs other related duties assigned by TRIO Project Directors

Education Requirements:

• Associate's Degree required.

Minimum experience in an office setting; related experience in college setting preferred

Business etiquette,general office procedures

Excellent interpersonal,oral and written communication, organizational skills; Microsoft Office skills

Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions; freedom from racial/ethnic biases; background similar to that of the participants preferred; ability to maintain confidentiality of participants and staff information entrusted during the course of completing duties