Administrative Assistant I / II

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

Administrative Assistant I / II

JOB SUMMARY

Under direct supervision, provides administrative support to faculty and students in assigned academic programs and departments. This position is responsible for representing the University by communicating with internal and external constituents; planning events; initiating purchases; coordinating travel arrangements; and maintaining departmental records.

View this link to learn more about the College of Arts and Sciences, which this role supports.

ESSENTIAL JOB RESPONSIBILITIES

Job Responsibility

• Coordinates and performs administrative services; makes arrangements for events and meetings; corresponds with internal and external constituents; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems; maintains department records and assists with preparing administrative reports

• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions and procurement card purchases; coordinates and monitors maintenance services; submits requests to recruit, hire, pay, and terminate adjunct faculty, graduate assistants, student workers, and volunteers for all departments and programs in the assigned portfolio; serves as liaison between departments, faculty, and staff

• Provides student administrative support, including but not limited to maintaining course schedules and student records

• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity

• Handles or assists with confidential issues or sensitive records; provides technical support

• Performs other duties as assigned

Additional Job Duties -AdministrativeAssistantII

• Assists department chairs with course updatesin Banner; establishes new facultyin Canvas.

• May provide work leadership for other office staff; trains and follows upon the work of others.

• Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; assists with payroll; composes and types correspondence

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative procedures and research techniques

• Knowledge of the functions of the school division and its operating procedures

• Must possess analytical and organizational skills, good judgment, and initiative

• Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations

• Ability to develop and maintain effective working relationships

• Ability to coordinate multiple priorities

• Ability to operate a computer and use appropriate software applications and peripheral office equipment

• The ability toeasily communicate departmental procedures and policies

• The ability to answer moderately complex questions

• The ability to share information in a clear and concise manner and tailor the communication to the audience

WORK ENVIRONMENT

This role requires working fully in-person in the office on campus.

MINMUM QUALIFICATIONS (Administrative Assistant I)

• High School diploma or the equivalent

• One year of administrative experience

PREFERRED QUALIFICATIONS

• Associate's degree

MINMUM QUALIFICATIONS (Administrative Assistant II )

• High school education or the equivalent

• Three to five years of relevant work experience

PREFERRED QUALIFCATIONS

• Associate's degree

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.