Office Assistant - Houston, TX

FloWorks is a leading, privately held specialty industrial supplier of pipe, valves, fittings, and related products, as well as a provider of technical solutions to the energy and industrial sectors. Headquarters in Houston, Texas, Floworks is dedicated to delivering exceptional products, expertise, and service to its customers.

Job Information

As the Office Assistant you will provide secretarial, clerical, and administrative support duties to departments, functional teams, and executive leadership. This role plays a key part in ensuring the smooth and efficient operation of the office. The ideal candidate is highly organized, thrives in a fast-paced environment, and demonstrates strong multitasking and communication skills.

Key Responsibilities

• Partners with Senior Leadership and stakeholders to organize meetings, including complex internal and external scheduling, sending reminders, and organizing catering when necessary.
• Oversee daily office operations, including managing incoming and outgoing correspondence, including (mail, packages, and email distribution) for IT, Legal, HR, and Finance.
• Coordinating and executing all travel arrangements, including booking flights, hotels, transportation and preparing itineraries.
• Partners with building management to arrange office and parking access, maintenance scheduling, and resolution of facility issues.
• Draft internal communications on behalf of Executive Leadership to support clear and timely operational updates.
• Lead the planning and execution of company events and on-site engagement activities, including logistics, catering, and vendor support.
• Process and reconcile Senior Leadership expense reports in Concur in compliance with company policy.
• Manage vendor relationships, including sourcing, pricing negotiations, service delivery, and performance oversight for office supplies, cleaning services, and coffee programs across multiple locations.
• Administer office space planning, including assignment of workstations, seating changes, and coordination of moves/adds/changes to support organizational growth.
• Provide administrative and operational support to other departments, including activities that help maintain proper internal controls and ensure compliance with established workflows.
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate department or office personnel.
• Performs other administrative tasks and special projects assigned to support the needs of the team and leadership.

Qualifications:

• Associate degree or a BS/BA is preferred.
• Advanced level of MS Office
• Proficient in Excel
• 2+ years' experience in related field
• Follows instructions, responds timely to management direction, and prioritizes accordingly.
• Approaches others in a tactful manner and reacts and responds professionally under pressure.
• Handling confidential information with care.
• Commits to long hours of work when necessary to reach goals.

Physical Demands

• Frequently required to stand
• Frequently required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Continually utilize visual acuity to read technical information and/or use a keyboard
• Occasionally required to lift/push/carry items up to 25 pounds
• Occasionally exposure to outside weather conditions

Work Environment

This role operates in a professional office environment with flexibility for hybrid work. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:

• Medical, Dental & Vision Insurance with multiple plan options
• Company-paid Life and Disability Insurance
• 401(k) with company match
• Health Savings & Flexible Spending Accounts
• Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
• Employee Assistance Program (includes 3 free counseling sessions)
• Identity Theft Protection at discounted rates

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.

FloWorks participates in the US Government's E-Verify program