IT Compliance and Administrative Coordinator

The Corporate IT Compliance and Administrative Coordinator is a versatile role supporting the IT department in both administrative and compliance/audit quality functions. This position manages financial tracking, purchase order and invoice processing, meeting coordination, and department purchase card management, while also ensuring the quality and effectiveness of IT audit and compliance processes, including the annual SOX audit. The ideal candidate will have relevant experience in administrative support, finance, and compliance, with strong organizational and communication skills. Formal education is not required; similar experience is a plus.

Compliance & Audit Quality Responsibilities
* Assist with the quality of the audit and compliance process for IT.
* Ensure regular review of department policies and procedures, maintaining schedules and documentation for these reviews.
* Coordinate the annual external SOX audit from an IT Management perspective, ensuring a smooth process.
* Ensure IT general controls are performed at the appropriate frequency and are complete.
* Spot-check evidence and control paperwork to verify completeness, accuracy, and proper documentation.
* Confirm that proper evidence for controls is available, complete, and accurate.

Finance & Administrative Responsibilities
* Manage and track department project financials.
* Track department purchase orders against spend.
* Understand monthly financials charged to the department and follow up with employees regarding unexplained, unbudgeted, or overbudget charges.
* Create and manage approvals for purchase requisitions.
* Handle general needs for IT leadership and the team, including booking conference rooms, arranging meetings, and coordinating agendas.
* Track department purchase order balances against invoices.
* Receive and code inbound invoices, track invoice frequency, and prepare invoices for proper charge departments, ensuring timely processing and payment.
* Develop close relationships with similar roles in various other business departments to facilitate efficient communication and collaboration.
* Manage the invoicing process for expenses through ActiveWorx.
* Manage IT department purchase card (credit card) utilization, including collecting receipts, obtaining approvals, coding charges, and ensuring compliance with Finance policy.

SUPERVISORY RESPONSIBILITIES
This position does not have direct supervisory responsibilities but may coordinate activities with other staff and departments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience:
* Similar experience in administrative support, finance, compliance, or audit functions is a plus.
* Experience working in IT or with IT teams is desirable.
Skills:
* Highly organized and detail-oriented.
* Well spoken, with strong oral and written communication skills.
* Effective interpersonal skills and ability to collaborate across departments.
* Ability to manage multiple tasks and priorities efficiently.
* Proactive problem-solving and follow-up abilities.
* Proficiency with office productivity software (e.g., Microsoft Office Suite).
* Familiarity with financial tracking and invoice processing systems (e.g., ActiveWorx) is a plus.
* Ability to maintain confidentiality and handle sensitive information appropriately.
Education:
No formal education requirement. Candidates with relevant experience are encouraged to apply.
Other Qualifications:
* Energetic
* Self-reliant
* Trustworthy
* Driven
* Team player
* Willingness to adhere to policy and compliance requirements.
TRAVEL REQUIRED
Minimal < 5%.