Creative Project Manager

Project Manager / Coordinator

• Accurate intake of assigned projects for creative projects; may include initiating projects on behalf of creative leads
• Using Workfront project management tool, supports high level project planning, task planning, resource management and budget monitoring in alignment with creative lead.
• Efficiently manages multiple projects and deadlines simultaneously with an eye on identifying potential project issues proactively.
• Closely collaborates with creative lead and Comms team to forecast and deliver impactful creative for requestors.
• Engages directly with clients and manages scope creep with creative lead oversight.
• Comfortable and proficient in working with senior and executive level management, including leading meetings when necessary.
• Capable of navigating "difficult" conversations and steering conversations to solution-oriented outcomes.
• Oversees efficient workflow processes to ensure focus area is delivering successful deliverables
• Develops reports as needed.
• Oversee administrative tasks in support of creative lead and project owner. Examples include - create and monitor Workfront project, schedule meetings, purchase orders, estimates, reports, production timeline, procurement.
• When necessary, communicate on behalf of creative lead with integrated marketing lead to share status updates on projects.
• Monitor project health with creative lead daily.
• In collaboration with the creative lead, coordinate allocation of project resources and ensures the team has what it needs to complete deliverables.
• Foster cross team collaboration
• Create project in Workfront, add description of the project and objectives based on creative brief.
• Add deliverables then list tasks needed to complete each deliverable with estimated start and finish dates including cost center.
• Set up library project folder and include library file path on server
• Assign resources as per creative lead direction or resource capability. If needed assign an external resource.
• If needed, gather estimates and share with all team members as needed. Add estimates to WF project and submit to BOT as well as library folder.
• Schedule a regular cadence of tag-up meetings with creative teams.
• Schedule and lead daily 15 min scrum with BU creative team to discuss priorities for the day, successes and possible roadblocks.
• Partner with creative lead to gather copy/content including specs for print/digital deliverables.
• Partner with CDL to move project along from one resource capability to another.
• Before sharing deliverables with requestors, ensure creative alignment withcreative lead and that all requirements have been met.
• Ensure all final files are delivered and placed in correct library folders before closing out a project. Must include design working files in library folder.
• If new photography or video project, partner with CDL and IML to upload to DAM.

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