Library Collections Management Specialist

Job Description

Typical duties may include but are not limited to:

• Provides specialized library support, analysis, and management of acquisitions, cataloging, serials management, database maintenance, and processing.
• Develops and expands workflows in response to new enhancements, and works to enable increased systems automation and data collection.
• Assists with the management of Library e-resources, including entering license data, compiling and archiving quotes, tracking trial timelines, and activating resources.
• Collaborates with team on the renewal of current and addition of new electronic collections to the Library catalog.
• Tests access to new e-resources and investigates full-text access issues to current e-resources. Collaborates with team to solve problems and communicates repairs.
• Maintains physical holdings record in OCLC's WorldCat ensuring data matches the local physical collection in Alma.
• Performs copy cataloging by updating current records, importing new records, and suppressing items no longer held.
• Places orders, processes and posts invoices, and monitors budget for portions of the physical collection.
• Communicates with vendors to resolve routine and complex issues and clams.
• Downloads electronic order confirmation records.
• Trains and supervises student workers.
• Compiles data, creates queries, and quality checks recorded data to ensure accuracy of student worker entries and to maintain the integrity of the physical materials in the catalog.
• Creates, sets-up, and cancels print journal subscriptions, standing orders, and e-resource journal subscriptions.
• Documents collection management procedures. Provides usage reports for physical collections.
• Runs regular reports to remove or suppress lost, missing, or lost in transit materials. Communicates loss to appropriate RSI librarian.
• Provides general guidance, training, and technical assistance to other staff.
• Opens and routes incoming mail, library materials, supplies, and equipment. Notifies recipients upon arrival as needed.
• Maintains displays.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either six years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in an appropriate area of specialization and two years of full-time experience directly related to the job functions.
• Professional full-time library, assessment, or higher education experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Publisher and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's Degree from an accredited institution in an appropriate area of specialization.
• Four years professional full-time library, assessment, or higher education experience.
• Experience in program and/or instructional assessment.
• Experience planning and managing projects in a team environment.
• Graphic design experience.

Knowledge, Skills & Abilities

• Knowledge of bibliographic searching techniques and Library of Congress classification system.
• Knowledge and proficiency with Microsoft Office (Word, Excel, Outlook) applications.
• Strong interpersonal, verbal, and written communications skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Skill in completing assignments accurately and with attention to detail.
• Ability to apply general rules to specific problems to produce answers that make sense.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to adapt quickly to changing situations and environments.
• Ability to prepare financial spreadsheets and manage day to day activities related to the collections budget.
• Ability to understand and follow established processes and procedures.

Pay Grade 15