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Associate University Registrar

University of Kansas
dental insurance, paid holidays, sick time
United States, Kansas, Lawrence
1450 Jayhawk Boulevard (Show on map)
Oct 07, 2025
Position Overview More than perhaps any other factor, the degree to which a university attracts and retains qualified students determines the success or failure of that institution. The Enrollment Management division is a key player in this activity and has a profound effect on the institution's success. Enrollment Management (EM) includes the following functional units: Office of Undergraduate Admissions, Graduate Enrollment Management, Financial Aid and Scholarships, Office of the University Registrar, Student Lifecycle Technology, Enrollment Marketing Communications, and Enrollment Management Services. The division is committed to developing a data-informed, forward-looking, comprehensive enrollment strategy that enables the institution to pursue strategic goals in an integrated and intentional manner. The Office of the University Registrar reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions, Financial Aid and Scholarships, Student Information Systems and the Office of the University Registrar. The Office of the University Registrar (OUR) is responsible for catalog and course scheduling, room reservations, student enrollment, tuition and fee assessment, production and maintenance of the academic record including the official academic transcript, enrollment certification, graduation and diploma production. The Associate University Registrar for Catalog, Scheduling, and Transfer Credit provides leadership, oversight, and strategic direction for the university's academic catalog, course scheduling, classroom utilization, and transfer credit processes. This position manages staff, projects, and initiatives within the Office of the University Registrar to ensure accurate, efficient, and student-centered operations. The role collaborates closely with academic and administrative units to support degree progression, optimize classroom resources, and uphold compliance with federal, state, and institutional policies and and standards. The position serves as a subject matter expert, represents the university in professional associations, and acts on behalf of the University Registrar when assigned. In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers educational opportunities for employees. Job Description 40% Leadership Provide vision, leadership, and strategic direction for the transfer credit, catalog management and course and room scheduling functions that support the university's mission and student success. Serve as the primary problem-solver for complex catalog, scheduling, and room utilization needs, including exceptions and appeals to established policies. Collaborate with academic units to develop course schedules that support degree progression, effective classroom utilization, and timely graduation. Lead and actively contribute to university committees and working groups focused on enhancing transfer credit, academic catalog, and scheduling processes. Establish, monitor, and evaluate unit goals and priorities; identify process improvements and track progress toward outcomes. Provide strategic direction for KU's transfer credit operations by aligning policies, resources, and statewide initiatives (articulation agreements, reverse transfer, Credit for Prior Learning) with institutional priorities and student success outcomes. Advise on curriculum and program development in support of academic planning. Maintain awareness of national trends and apply best practices to improve catalog, scheduling, and room utilization strategies. Demonstrate commitment to professional growth and foster a culture of continuous learning within the unit. 30% Project Management and Assessment Oversee and coordinate projects assigned to the Office of the University Registrar, ensuring timely communication with stakeholders and end-users. Develop, implement, and assess outreach activities related to catalog management and course scheduling initiatives. Manage the design, assessment, and continuous improvement of transfer credit processes, reports, and system resources (e.g., CredTran, ImageNow), ensuring projects are implemented on time, data-driven, and student-centered. Collaborate with the Student Life Cycle Technology team to address Oracle-related requirements and issues, ensuring system functionality aligns with institutional needs. Partner with campus stakeholders to design and assess operational strategies, using data and metrics to recommend changes that improve efficiency and effectiveness. Engage in professional organizations (e.g., KACRAO, AACRAO) and with vendor partners (e.g., CourseLeaf, 25Live) to maintain expertise and bring innovative practices to the unit. 25% Supervision Provide leadership and direction for assigned staff, including setting priorities, assigning responsibilities, and evaluating performance. Support staff development through orientation, training, and ongoing professional growth opportunities aligned with unit goals of outstanding customer service. Foster a collaborative, service-oriented team culture. 5% Other Duties Perform additional responsibilities as assigned by the University Registrar, including representing the department internally and externally as needed. Required Qualifications Master's degree and three years of related experience in higher education administration, or Bachelor's degree and five years of related experience. Two years of supervisory experience. Demonstrated success managing programs, projects, or services within a unit serving a university community as evidenced in application materials. Experience developing and implementing policies and procedures in compliance with federal, state, and institutional regulations. Knowledge of and experience with enterprise-level student information systems (e.g., Campus Solutions/PeopleSoft). As evidenced by application materials, a proven ability to lead change, assess operations, and implement process improvements. Strong skills in strategic planning, communication, and relationship management, as evidenced in application materials. This position requires a formal degree in the cited discipline area(s) to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university remains competitive with industry aligned practices, enhances collaboration with external partners, and supports the delivery of services and programs that meet professional and market-driven expectations Preferred Qualifications Master's degree in Higher Education, Educational Administration, Student Personnel, or a closely related field. Five years of progressively responsible experience in a registrar's office. Experience in a large, public, research university setting, as evidenced in application materials. Demonstrated expertise in project management, policy development, and compliance. Five years of supervisory experience. Experience with curriculum management systems and space scheduling software, as evidenced in application materials. Additional Candidate Instructions In addition to the online application, the following documents are required to be considered for this position: Cover letter describing how you meet the required and preferred qualifications. Resume List of three (3) professional references Only complete applications will be considered. Application review begins Oct. 20th, 2025 and will continue until a qualified pool of applicants are identified. Contact Information to Applicants Casey Wallace caseywallace@ku.edu Advertised Salary Range 74,000 Application Review Begins Monday October 20, 2025 Anticipated Start Date Monday December 1, 2025