Account Associate II

Accounts Payable Functions

1. Monitor AP inbox and process vendor payments in an accurate and timely manner per division's payment terms. Acute attention to detail is required to avoid duplicate payment, error correction and minimize vendor issues.
2. Match vendor invoices to receiving documentation, requisitions and purchase orders and verify approvals to ensure purchasing procedures have been followed in accordance with Company guidelines and to ensure accurate payment. Follow-up and resolve outstanding issues.
3. Edit vouchers during processing for accuracy as to payee, quantity received and general ledger account coding to reflect the proper period, department and cost center.
4. Perform monthly Accounts Payable closing process in an accurate and timely manner to ensure transactions are posted in the proper month and vendor statistics are updated accurately.
5. Maintain vendor files in accordance with established policies and governmental requirements.

Accounts Receivable Functions

1. Process invoices for customer shipments and post to general ledger in an accurate and timely manner. Track customer returns and credit memos.
2. Process customer receipts in an accurate and timely manner with acute attention to detail is required to minimize error correction and customer issues.
3. Monitor AR inbox for customer correspondence, including both internal and external inquiries. Provide professional and timely communication.
4. Follow up and resolve outstanding issues including short payments, debits and other payment discrepancies.
5. Perform monthly Accounts Receivable closing process and account reconciliations in an accurate and timely manner to ensure transactions are posted in the proper month and cash receipts are accurately reflected in the general ledger.
6. Maintain customer files in accordance with established policies and governmental requirements.