Office Administrator - Division of Urology

SHIFT:

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

The ideal candidate will have five years of administrative experience and a combination of strong communication skills, independent judgment, and team-oriented attitude. Be able to demonstrate a high-level of professionalism while assisting a large division. Embody the values of integrity, proactivity, and teamwork. Taking pride in your role involves anticipating the needs of your colleagues and consistently delivering high-quality work that supports the division's overall mission.

What you will do

Clerical and Administrative Support

* Perform advanced administrative tasks including triage calls, coordination and scheduling. Respond to complex inquiries and assist stakeholders.

* Maintain systems, procedures, and methods for record keeping and reporting.

* Assist in the preparation and coordination of for meetings, interviews, committees, conferences and calendars including schedules, agendas and minutes.

* Prepare presentations, letters, reports, memoranda, and related materials.

* Coordinate travel and expense approval.

* Assist with preparation of financial and quality reports.

*

Office Maintenance

* Manage office supplies and order for the department.

* Manage the centralized e-mail account for the department.

*

Employee Support

* Maintain the departmental calendar, directory, timekeeping, and schedules.

* Update and provide new employee orientation for all new hires.

* Collaborate internally all new employee needs including network setup, program access, phones, keys, and physical space.

* Other duties and administrative support projects as required.

Education Qualifications

• High School Diploma / GED Required

Experience Qualifications

At least five (5) years of administrative experience in office or clinical setting -

Required

Skills and Abilities

Advanced knowledge of administrative and office management processes, procedures, principles and best practices.

Basic knowledge of medical terminology and protocols

Basic knowledge HIPAA regulations

Intermediate proficiency with electronic medical record software (EPIC)

Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)

Excellent verbal and written communications skills

Excellent customer service skills

Excellent interpersonal skills

Excellent organizational skills

Excellent time management skills

Strong conflict resolution skills

Ability to maintain confidentiality and professionalism

Ability to work independently with minimal supervision

Ability to collaborate with stakeholders at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

-------------------

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.