Human Resources Assistant

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Human Resources Assistant

Company:Hitachi Particle Engineering and Services, Inc.

Department:Business Operations Division

Location:Houston, Texas (Hybrid)

Status:Regular, Full Time

About Hitachi, Ltd.

Through its Social Innovation Business (SIB) that brings together IT, OT (Operational Technology) and products, Hitachi contributes to a harmonized society where the environment, wellbeing, and economic growth are in balance. Hitachi operates globally in four sectors - Digital Systems & Services, Energy, Mobility, and Connective Industries - and the Strategic SIB Business Unit for new growth businesses. With Lumada at its core, Hitachi generates value from integrating data, technology and domain knowledge to solve customer and social challenges. Revenues for FY2024 (ended March 31, 2025) totaled 9,783.3 billion yen, with 618 consolidated subsidiaries and approximately 280,000 employees worldwide. Visit us at www.hitachi.com.

Company Information:

Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems. We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology. Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications. HPES is located in Pleasanton, CA as well as 5 Service Maintenance sites - Mayo Clinic Rochester, MN, Mayo Clinic, Phoenix, AZ, MD Anderson, Houston, TX, St. Jude's Children Hospital, Memphis, TN and John Hopkins Medical, Washington, DC

Summary:

The HR Assistant plays a vital role in supporting the Human Resources department by ensuring the smooth execution of HR operations and initiatives. This experienced professional will assist in the administration of HR policies, procedures, and programs, while providing high-level support in areas such as recruitment, onboarding, employee relations, benefits administration, and HRIS management.

The ideal candidate brings a strong understanding of HR practices, excellent organizational skills, and the ability to handle sensitive information with discretion. They will collaborate closely with the HR Business Partner, hiring managers and employees to foster a positive and compliant workplace culture.

Duties and Responsibilities

• Assist with new hire orientation, onboarding, offboarding, exit interviews and employee transitions, ensuring a smooth and compliant experience for new joiners.

• Maintain and update employee records related to events such as hiring, termination, leaves, transfers, or promotions in the HRIS system with accuracy and confidentiality.

• Offer first-line support for employee inquiries by responding to general HR questions i.e. (policies, procedures, benefits and programs, employee verification request).

• Perform initial employee relations intake interviews.

• Assist with the Bi-weekly Payroll timecard audit support for all SMO site employees.

• Ensure compliance with federal, state, and local employment laws and regulations.

• Assist in organizing training sessions, tracking participation, and maintaining learning records.

• Provide administrative safety support on documentation, maintenance of safety records& logs, scheduling safety training sessions and tracking completions, support communication of safety reminders or updates; Ensure incident reports are properly routed to the appropriate department.

• Administer leaves of absences, workers' compensation, and ADA matters in a timely manner.

• Assist in maintaining division organization charts.

• Promote a positive work environment by supporting employee engagement, morale, and retention initiatives (i.e. engagement surveys, DEI initiatives, and internal communications) .

• Act as backup for HR Business Partner during travel, vacations, out of office as needed.

• Other special ad hoc HR projects & reporting as needed (i.e. Service Awards Luncheon, Holiday Party etc.).

Required Education and Experience:

• High School Diploma or equivalent general education requirements.

• Minimum of 3-4 years of proven experience in a Human Resources support role.

• Experience with HRIS systems (e.g., Workday, ADP, SAP) and Microsoft Office Suite.

• Familiarity with employment laws and HR best practices.

• Strong interpersonal, communication, and organizational skills.

• Proven ability to manage multiple priorities and maintain confidentiality.

Preferred Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.

• Exposure to employee relations, performance management, and HR compliance initiatives.

• Familiarity with data analytics tools or reporting platforms used in HR.

• Previous experience working in the development and implementation of HR programs and processes is a plus.

Skills and Abilities

• Excellent verbal and written communication skills.

• Proven critical thinking and project management skills with attention to detail and strong time-management.

• Proficiency using MS Windows applications (i.e., Word, Excel, and PowerPoint).

• Preferred knowledge and experience with systems and technology that support HR Shared services (e.g. ADP Workforce Now, Workday, SharePoint).

• Successful and professional ability to influence and educate employees at all organizational levels.

• Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities.

• Self-motivator with ability to work independently.

• Strong communication, time management, and organizational skills.

Supervisory Responsibility:

This position does not carry supervisory responsibility.

Travel Requirements:

This position does not require business travel, unless prior notice by supervisor.

Work Environment:

Daily performance of this position is accomplished primarily in an office environment and will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. May handle up to 25 pounds infrequently. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This is largely a sedentary role; however, some filing is required. This would require the ability to work seated at a desk, be able to use a PC, to lift boxes and files, open filing cabinets and bending or standing on a stool as necessary.

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn't impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

Wa - Harmony, Trust, Respect

Makoto - Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin - Pioneering Spirit, Challenge

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.