Project Analyst

Position Number: 40071110

Payroll Title: FAC PROJECT MGT SPEC 2

Job Code: 7077

Job Open Date: 09/04/2025

Application Review Begins: 09/25/2025

Department Code (Name): DESN (Design and Construction Services)

Percentage of Time: 100%

Union Code (Name): 99 - Non-Represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-exempt

Salary Grade: PSS/21

Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $34.29 to $41.51/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $34.29 to $61.02/hour.

Work Location: 6789 Navigator Way, Goleta, CA 93117

Working Days and Hours: Monday - Friday, 8am - 5pm

Benefits Eligibility: Full Benefits

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Our Mission: Design & Construction Services supports the UC Santa Barbara campus by representing the University in all aspects of capital development and improvement with the goal of creating quality, efficient, safe and sustainable facilities respectful of the region's unique and sensitive environment. Our Values: *Efficient, effective project delivery *Collaboration and partnership *Design excellence and technical proficiency *Stewardship of University resources.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general guidance of the Director of Design & Construction Services, is responsible for the administration of capital improvement projects of various sizes and complexity up to $35,000. Develops the scope of work narrative and associated work diagrams, conducts site visits, initiates appropriate contracts, and monitors the work. Supports and assists Project Managers on Major Capital Improvement Projects above $750,000. Responsible for the oversight and administration of capital improvement projects of various sizes and complexity up to $35,000. Verifies contract and cost controls compliance. Responsible for the implementation, coordination, and management of all project document exchanges, and administers and implements program management system software. Interfaces and coordinates with other UC Departments and outside Agencies. Schedules and provides information on upcoming construction activities, disturbances, impacts, and potential closures.

Required Qualifications:

• Bachelor's Degree required in related area and/or equivalent experience/training
• Demonstrated experience providing analytical and administrative support for complex organizations, projects and/or processes.
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
• Good organizational and analytical skills.
• Detail oriented to accurately proof contracts and other documents.
• Knowledge of building and construction, design, construction contract administration and California Building Codes
• Computer proficiency in Microsoft Word, Excel, Microsoft Project (or other scheduling program).

Special Conditions of Employment:

• Hours and days may vary to meet the operational needs of the department.
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 35% Project Management Support & Oversight - Supports and assists Project Managers on major Capital Improvement Projects above $750,000. Supports the development of documents related to project planning, design development, contract bidding, contractor award, and physical construction phases. Interprets contracts and agreements, and recommends changes to ensure compliance with UC Policies and departmental procedures. Monitors construction activities and promptly informs Design Professionals, Contractors, and Project Managers of discrepancies between contract documents, submittals and physical work in order to ensure compliance with the contract documents. Reviews Construction Schedules as required and requests revisions and updates to accurately illustrate project progress. Chairs portion of weekly construction meetings as it relates to RFI, Field Order, Change Order, and Application for payment status and updates. Works closely with Facilities Managements Lock Shop, Maintenance, Custodial, and Grounds department to schedule and coordinate in house work efforts as it relates to the Major Capital Project efforts. Based upon site visits and in collaboration with Project Managers and Inspectors of Record reviews and verifies amounts requested by Contractor based upon percent of work completed. Prepares and approves the routing of the Application for Payment.

• 30% Project Management - Under the general guidance of the Director of Design & Construction Services, is responsible for the administration of capital improvement projects of various sizes and complexity up to $35,000. Develops the scope of work narrative and associated work diagrams, conducts site visits, initiates appropriate contracts, and monitors the work. Reviews Construction Schedules as required and directs contractors to revise and update construction schedules to accurately illustrate project progress. Chairs portion of weekly construction meetings as it relates to RFI, Field Order, Change Order, and Application for payment status and updates. Works closely with Facilities Managements Lock Shop, Maintenance, Custodial, and Grounds department to schedule and coordinate in house work efforts as it relates to the Major Capital Project efforts. Based upon site visits and in collaboration with Project Managers and Inspectors of Record reviews and certifies amounts requested by Contractor based upon percent of work completed, then prepares and approves the routing of the Application for Payment.

• 20% Contract Compliance & Cost Control - Develops, implements, and manages the construction document audit process throughout each phase of the work. Reviews all RFI's, Field Orders, Cost Proposals, Change Orders, and Applications for Payment to ensure conformance with regulatory requirements and departmental procedures. Responsible for ensuring all Labor Compliance documentation is submitted and monitoring software is initiated at the start of construction. . Provides technical back up and resource information in the absence of or in collaboration with the Labor Compliance Officer. Observes construction activities and informs the Project Manager of discrepancies with the contract documents to ensure compliance. Oversees the project close out process, implements and directs appropriate closeout procedures and training, ensures all warranty information, operations & maintenance manuals, and record drawings are in accordance with the contract documents. Manages all record retention requirements. Is responsible for providing technical expertise related to all project documentation for General Counsel and Internal Auditors in the event of a claim. Reviews contractor cost proposals to ensure labor rates, material quantities, material costs, tax rates, and overhead and profit align with the requirements of the contract documents and accurately reflect approved work within the Field Order and/or Change Order. Reviews all Applications for Payment for accuracy. Confirms all releases, waivers, and stop notices are correct and conform to applicable policies and procedures. Works with Business & Financial Planning to resolve and interpret project budgets and work orders. Generates financial reports identifying discrepancies with project budget and schedule.

• 5% Project Management Software Oversight - Responsible for the coordination, and management of all document exchanges between consultants, design professionals, contractors, inspectors and Project Managers via the program management software. Responsible for training design professionals, contractors and Project Managers on the program management system software. Maintains and updates the program management system software and, integrates software changes into current project management processes.

• 5% Policy Research & Client Outreach - Interfaces and coordinates with other UC Departments and outside Agencies - such as Police, Fire, Parking, and Campus Conference Services to schedule or provide information on upcoming construction activities, disturbances, impacts, and potential closures. Ensures all parties are notified as to bike lane, road, sidewalk, and parking lot closures. Develops and distributes traffic control plans, impact signage, and campus maps identifying specific construction activities and potential reroutes.

• 5% Other - Other duties as assigned, including research and investigation of Contracting Codes and applicable testing requirements.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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