Executive Administrative Assistant

About us:

For over three decades, Cirtec Medical has been a leading outsourcing partner for complex medical devices. We specialize in providing comprehensive solutions for Class II and III devices, from design and development to precision components and finished device assembly. Our expertise spans neuromodulation, implantable drug delivery, cardiac rhythm management, structural heart, mechanical circulatory support, and minimally invasive surgical systems.

Our dedicated teams prioritize growth, innovation, and collaboration. We actively seek opportunities for improvement to enhance our support for clients. If you embrace a growth mindset and thrive on challenges, you may be a perfect fit for our team!

Position Summary:

This position is primarily responsible for performing a wide range of administrative, clerical, and executive support related tasks for the CEO and their direct reports. The ideal candidate for this role must be exceedingly well organized and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision. This is the perfect role for someone who enjoys the administrative challenges of supporting small executive offices of diverse people,.

Key Responsibilities:

• Manage the CEO's and C-suite's daily schedule and duties, to include managing calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
• Prepare documents, expense reports, memos, letters, reports, graphic presentations, and spreadsheets using MS Word, Outlook, Excel, and PowerPoint.
• Maintain appointment schedules/calendars, scheduling appointments, coordinate meetings, conferences, and make travel arrangements.
• Compile and prepare a variety of documents, presentations, or other materials for board meetings.
• Organize and maintain files concerned with confidential and restricted data.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Receive and assist visitors and telephone callers. Determine nature of the call and refer to Executive or others, as circumstances warrant.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Be available as needed as it relates to the executives travel which may include afterhours and/or on weekends.

Must Have:

• Minimum of Associate's degree required. Bachelor's degree preferred
• At least 5 years of proven experience as executive assistant to senior C-level executive(s).
• High degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.
• Strong written/oral communication skills.
• Strong attention to detail as well as ability to multi-task in a high-paced environment.
• Strong skills in Microsoft Suite (Word, Excel, Outlook, PowerPoint) programs.
• Ability to be discreet and handle confidential information.
• Ability to work overtime, including weekends, as required to ensure 24/7 Executive team support.
• Self-starting individual who can work both independently and in a team-oriented environment.
• A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes.
• Outgoing, straightforward, and creative.
• Able to work independently and take initiative.
• Results oriented, adaptable, flexible, problem-solver.

Anticipated Annual salary range: Competitive market salary from $70,000 to 90,000 per year depending on qualifications and experience.

Cirtec Medical Corporation considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, protected veteran or disability status or any factor prohibited by law. Cirtec Medical Corporation and all of its related companies fully endorse equal opportunity for all. Cirtec Medical provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process.

We work to create a culture that is built on innovation, respect, transparency and communication, and hope you take pride in being a member of our team. It is Cirtec's goal to create a great work environment and to keep the company a great place to work. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Our benefits include Training and career development, Healthcare and well-being programs including medical, dental, vision, wellness and occupational health programs, Paid Time Off and 401(k) retirement savings with a company match.