Live Events Coordinator

Position: Live Events Coordinator

Department: Venue Operations

Reporting Relationship: Supervised by Live Events Manager

Status: Full-Time (Non-Exempt)

Position Summary

This position is responsible for planning, executing, and coordinating Live Events at Tepper Sports & Entertainment properties. This position will report to the Live Events Manager.

Primary Responsibilities

• Assist Live Events manager with event preparation for all live events to include concerts, festivals, college football, international soccer, and other ticketed events.
• Assist client/promoter to understand their needs, collaborating with internal staff to develop detailed event plans, event outlines, maps and diagrams.

• Coordinate with Stadium Operations to ensure all areas involved in event space are ready prior to event day including cleanliness of all involved areas, equipment and gate set up and crowd control measures are in place.
• Work with Stadium Operations staff to prep each space with proper furniture and consistent cleanliness.
• Assist Live Events manager with overseeing the load-in and load-out of live events as well as the arrival and departure of equipment and staging for events.

• At the direction of the manager, oversee event specifics with all departments and vendors, communicating the client's objectives and event details regarding schedules, staffing, equipment rentals, field conversions and flooring, Housekeeping, Food Service, Security, Medic, Production, IT, Parking, Guest Services, Ticketing, etc.
• Participate in client/promoter site visits and walkthroughs.
• Assist Manager with pre-event and post-event meetings by collecting meeting minutes and distributing pertinent information.
• Work with Live Events Manager and other department leads to coordinate scheduling for all event load-in/load-out, deliveries, and use of stadium spaces, and ensure all such events are recorded on the master calendar.
• Assist with the preparation and filing of post event notes including staffing deployments, attendance, incident and fan conduct reports, cost estimates and settlements, statistics and other event related data to provide insight into future event operations.

• Work with other departments to identify specific needs related to Live events.
• Support for other TSE events to include NFL games, MLS games, and private events as needed.
• This position will include various administrative duties as needed.

Minimum Qualifications

• Bachelor's degree required
• Minimum 3-5 years in Stadium, Arena or Major Event coordination of large-scale events
• Must have a valid US Driver's license
• Must pass pre-employment screenings
• Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed

Preferred Qualifications

• Proficient in Microsoft Office, Momentus Elite, and Social Tables
• Experience working with event promoters
• Experience in an events or operations position in an arena or stadium with knowledge of executing major events
• Bachelor's degree in Sports and Entertainment Management, Event/Facility Management, or related fields.

Skills for Success

• Strong communication skills and ability to quickly adapt to change
• Works well under pressure while maintaining a positive attitude
• Ability to work independently with minimal supervision
• Must be a team player, reliable, and dependable
• Must be detail-oriented and must be able to multi-task while managing time successfully

Essential Functions

• Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time
• Standing for extended periods of time
• Sitting and working at desk on a computer
• Walking through the stadium which may include stairs
• Ability to work in outdoor stadium environments which may include inclement weather

Work Environment

• This position operates in a professional office environment and outside in a stadium facility. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc. This position works a minimum of 40 hours per week.