New

Property Coordinator

Vaco
$60,000.00 - $65,000.00 / yr
401(k), retirement plan
United States, California, Irvine
Aug 23, 2025
Property Coordinator - Direct Hire Irvine, CA \| Full-Time \| Direct Hire Opportunity Our client, a leading real estate management company, is seeking a Property Coordinator to join their team in Irvine, CA. This is a direct hire opportunity offering the chance to work alongside an experienced Property Management team while gaining valuable exposure in the commercial real estate industry. The Property Coordinator will be responsible for organizing, facilitating, and coordinating tasks related to the maintenance and management of a property portfolio. The ideal candidate will be highly organized, detail-oriented, and an effective communicator who thrives in a fast-paced, team-oriented environment. Key Responsibilities Manage incoming phone calls, emails, and online tenant work orders; route to appropriate team members. Administer the online tenant work order system (Workspeed). Greet tenants, clients, and guests. Maintain tenant and vendor files (both physical and electronic). Process accounts receivable and accounts payable in MRI on a weekly basis. Support rental collections and vendor invoice collections. Assist with tenant move-in/move-out processes, including welcome packets, lease agreements, and keys/FOBs. Prepare agendas, take meeting minutes, and maintain meeting records. Track and maintain vendor/tenant certificates of insurance, contracts, and annual tracking spreadsheets. Assist with lease abstracts and service contract administration. Provide administrative support for the Property Management and Accounting teams. Help coordinate tenant events, holiday functions, and appreciation activities. Qualifications High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with MRI or Yardi Accounting Software preferred. Strong time management, organizational, and interpersonal skills. Previous experience in commercial real estate is highly desirable. Ability to adapt to changing priorities in a fast-paced environment. Team-oriented with excellent communication skills and an entrepreneurial spirit. References required. Why Apply? Direct hire, full-time opportunity with a stable and reputable company. Collaborative work environment with opportunities to grow. Involvement in both property management operations and tenant relations. If you are detail-oriented, proactive, and looking to build your career in commercial property management, we encourage you to apply! Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.