Research Administrator III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Cancer Prevention Program is built around the idea that changing certain lifestyle or environmental factors can lower cancer incidence and improve survival. We investigate cancer etiology and risk factors through clinic- and community-based studies in targeted populations. The program includes over 200+ professors and research support staff from a variety of disciplines including epidemiology, biostatistics, nutrition, genomics, behavioral science, health economics, health disparities, health communications, dissemination and implementation, primary care and oncology.

JOB SUMMARY AND SCOPE

The Research Administrator (RA) III works under the direction of the Program Operations Director and senior staff to plan for and ensure compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators (PIs) and their labs/departments. The RA works in an autonomous manner and exercises independent judgment to make appropriate decisions. The position is responsible for completing non-scientific funding proposal content and tasks, managing sponsored award accounts, partnering with PI and study teams to advise on relevant manners, and developing effective solutions to related issues through collaboration with program administrative staff, study team members, and multiple Fred Hutch departments.

Candidates must include a cover letter as part of their application to be considered.

This is a hybrid role and will have the opportunity to work partially at our campus and remotely.

Pre-Award

Work closely with PIs and study teams to prepare and submit grant and contract applications to funding agencies, ensuring all forms are completed correctly and fully, award eligibility requirements are met, and institutional review is obtained.
• Create and communicate timelines, monitor progress, and take further action as needed.
• With input from investigators and senior staff, develop budget and related administrative portions of applications including drafting sub-components.
• Anticipate potential challenges or delays and work to proactively address.

Post-Award

• Perform key post award activities such as interpreting the notice of award, flagging unique aspects or budget adjustments, and monitoring expenditures.
• Work with PIs and project managers to prepare budget forecasts for individual accounts as well for overall PI portfolios.
• Work directly with Fred Hutch Office of Sponsored Research staff to resolve questions and handle tasks related to grants and contracts, including award negotiation and activation steps, prior approval requests, allowability questions, cost transfers, closeout procedures, and all required reporting.
• Maintain internal documentation and coordinate necessary communications with sponsors and teams.
• Prepare and oversee submission of all required interim or annual progress reports.
• Initiate, review, and monitor subawards/subcontracts for spending and compliance.
• Assist with expense approval, invoice processing, and related tracking to ensure charges are appropriate and paid in a timely manner.
• Manage and/or monitor payroll allocations, the monthly effort certification process, and associated records.
• Follow changes in sponsor policies and requirements and respond accordingly to maintain compliance. Keep up-to-date on all internal policies, procedures, and systems and workflows.

Administrative Support

• Complete or delegate key administrative tasks such as vendor management, procurement, and formatting and/or editing of various documents.
• May serve as a central point of contact for the program to answer questions, escalating issues as needed.
• May assist with the development, coaching, or training of lower-level staff.
• Participate in various committees and contribute to process improvement initiatives.

MINIMUM QUALIFICATIONS:

• A Bachelor's Degree or 3 years relevant experience.
• Minimum of one year experience managing federal and/or non-federal sponsored research.
• Advanced proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
• Ability to edit SharePoint sites or basic web pages
• Knowledge/prior experience with Enterprise Software Systems
• Ability to source data from systems and generate customized reports
• Efficiently planning, organizing, and prioritizing your work as well as that of others
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
• Prior experience or exposure to grant writing/applications

PREFERRED QUALIFICATIONS:

• Four years of relevant experience, ideally in an academic research setting
• Two years of experience as a research administrator preferably with principal investigators/academics.
• Prior experience working in start-up or quick-growth environment.
• Strategic thinker, excellent verbal and written communication skills, ability to work autonomously and as part of a team.
• Proficiency with Microsoft Outlook, Word, Excel, Access, and Adobe.
• Ability to quickly learn new applications and adapt to frequent changes; navigate complex internal systems and departments.
• Demonstrated competencies to work creatively in a fast-paced environment and taking initiative and ownership of projects.
• Must exhibit excellent dependability and flexibility in dealing with changing priorities.

Please includea cover letter with your application to be considered.

The annual base salary range for this position is from $82,846 to $124,238, and pay offered will be based on experience and qualifications. This position may be eligible for relocation assistance. This position may be eligible for a sign-on bonus.

This role will have the opportunity to work partially at our campus and remotely.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, income-based child care subsidy, tuition reimbursement, paid vacation (22 days per year), paid sick leave (up to 30 calendar days per occurrence of a qualifying reason), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.