Administrative Operations Manager II (UPDATED)

Note: The rate of pay has been updated from DOE to $65,687-$85,393.

The College of Agriculture, Life & Environmental Sciences within the Division of Agriculture, Life and Veterinary Sciences & Cooperative Extension (ALVSCE) is seeking a growth-minded and innovative Administrative Operations Manager II to manage the day-to-day financial, budgeting, and administrative oversight for two academic units; the Norton School of Human Ecology (HECL) & Agricultural Education, Technology & Innovation (AETI).

In addition to providing strategic partnership with each unit lead, this position will oversee a variety of financial functions that directly impact the instruction, research and extension mission based activity within the units. Attention to detail with the ability to understand the big picture is crucial for success. A positive attitude, grounded in commitment to customer service excellence is essential to this position.

The successful candidate should be skilled in financial management, budgeting, forecasting, and managing multiple projects with competing deadlines in a fast-paced, division-level office.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Lead fiscal officer for two academic units providing leadership, enforcing policy and providing creative solutions.

• Managing daily operations related to budgeting and finance, personnel funding, compliance and long-term strategy implementation.
• Monthly account reconciliation of both UA and UA Foundation accounts.
• Fiscal officer level approval of financial and student award transactions in accordance with all university, division, and sponsor guidelines.
• Manages and coordinates bi-annual inventory for 2 academic units.
• Keep up to date on relevant policies and procedures.

Budget Implementation:

• Establish annual budget for both academic units.
• Revise budgets throughout the year for both academic units.
• Contributes to multi-year budgeting and planning through the Anaplan process.
• Develop and implement other budget plans and enforce policies as needed.
• Clear communication on budget & financial information to academic unit heads.

Process Improvement:

CALES strives for continual process improvement to enhance efficiency and partner in the success of our mission. The Administrative Operations Manager is expected to contribute to this by understanding the work and goals of the clients and consistently look for ways to streamline processes and procedures.

• Continually seek areas for process improvement and make recommendations for change.
• Special projects and additional duties as needed.

Supervise up to two (2) lower-level staff members:

• Plans and leads daily operations.
• Provide training and direction to staff.
• Provide professional development opportunities.

Post-award grant/contract management:

• Work with ALVSCE Research Administration to route proposals.
• Liaison with faculty/PI and Sponsored Projects Administration.
• Ensure compliance with post-award activity.

Knowledge, Skills, and Abilities (KSAs):

• Ability to effectively communicate financial information to audiences with varying levels of understanding.
• Knowledge of supervisory best practices and techniques.
• Ability to solve problems and work independently as well as in a team setting.
• Ability to work with competing and changing priorities while still meeting deadlines.

• Minimum of 5 years of related work experience, including 2 years of managerial experience, or equivalent combination of education and work experience.
• Bachelor's degree or equivalent advanced learning attained through professional level experience required.

• Experience working with UAccess Systems
• Experience working in higher education
• Experience in Microsoft Office products, specifically Excel