Executive Assistant (CMO)

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Job Type:

Job Description:

Executive Assistant (CMO) - The Auto Club Group

What you will do:

Primary Duties and Responsibilities (details of the basic job functions):

Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures. Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within department. Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts and board members as requested by management. Gathers data, analyzes and prepares reports with conclusive recommendations.

Maintains executive's calendar and makes appointments as instructed; arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings. Screens telephone and personal calls to determine which executive subordinate office can handle particular item. Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy. Composes correspondence from notes and general verbal instructions.

Identifies and abstracts pertinent information from publications, correspondence and reports. Compiles data and prepares various reports, charts and graphs. Prepares a variety of complex and confidential documents utilizing various software packages. Maintains departmental records. Handles special projects as assigned.

Required Qualifications (these are the minimum requirements to qualify)

Education (include minimum education and any licensing/certifications):

• High School Diploma or equivalent

Experience:

• 40 wpm accurate typing skill

• Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.)

• Formatting and preparing memos, letters, tables and reports

• Communicate effectively with others in a work environment

• Maintaining records and budget

• Composing correspondence and reports

• Work under pressure to meet deadlines

• Summarizing statistical information

Administrative experience in/with:

• Organization and planning

• Scheduling appointments, meetings, agendas, itineraries and work priorities

• Researching and abstracting information

• Compiling, reviewing and interpreting requests for information and data

• Researching, identifying and resolving administrative business problems

Knowledge of:

• Techniques used to gather and compile data

• Communication skills

• Basic mathematical calculations

Demonstrated skills to include:

• Compiling and editing submitted information

• Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages

Ability to:

• Gain knowledge and hands-on skill with VISIO software in order to provide department organization charts

• Excellent oral and written communication skills

Preferred Qualifications

• Advanced PowerPoint design skills

• Project Management skills and/or experience

• College level coursework in Secretarial Science or Bachelor's degree

• *50/60w.p.m. accurate typing

How you will benefit:

• Executive Assistant (CMO) will earn a competitive salary of $24.32-$35.13/hour with annual bonus potential based on performance.

• Excellent and comprehensive benefits packages are just another reason to work for the Auto Club Group. Benefits include:

  • 401k Match

  • Medical

  • Dental

  • Vision

  • PTO

  • Paid Holidays

  • Tuition Reimbursement

Work Environment:

This position is currently able to work remotely from a home office location for day-to-day operations unless occasional travel for meetings, collaborative activities, or team building activities is specified by leadership. This is subject to change based on amendments and/or modifications to the ACG Flex Work policy.

What it's like to work for us:

We serve our members by making their satisfaction our highest priority. We do what's right by sustaining an open, honest and ethical work environment. We lead in everything we do by offering best-in-class products, benefits and services. And we value our employees by seeking the best talent, rewarding high performance and holding ourselves accountable.

All in all, we create an inclusive and welcoming environment of diverse backgrounds, experiences and viewpoints, realizing our differences make us stronger.

Who we are:

The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 13+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.

The Auto Club Group has established four long-term enterprise goals:

• Long-term, sustainable, profitable growth

• AAA Membership growth and renewal

• Operational excellence

• Become the "flagship club" of the AAA Federation

Important Note:

ACG's Compensation philosophy is to provide a market-competitive structure of fair, equitable and performance-based pay to attract and retain excellent talent that will enable ACG to meet its short and long-term goals. ACG utilizes a geographic pay differential as part of the base salary compensation program. Pay ranges outlined in this posting are based on the various ranges within the geographic areas which ACG operates. Salary at time of offer is determined based on these and other factors as associated with the job and job level.

The above statements describe the principle and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfil these requirements.

The Auto Club Group, and all of its affiliated companies, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.

Who We Are

Become a part of something bigger.

The Auto Club Group (ACG) provides membership, travel, insurance, and financial service offerings to approximately 14+ million members and customers across 14 states and 2 U.S. territories through AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.

By continuing to invest in more advanced technology, pursuing innovative products, and hiring a highly skilled workforce, AAA continues to build upon its heritage of providing quality service and helping our members enjoy life's journey through insurance, travel, financial services, and roadside assistance.

And when you join our team, one of the first things you'll notice is that same, whole-hearted, enthusiastic advocacy for each other.

We have positions available for every walk of life! AAA prides itself on creating an inclusive and welcoming environment of diverse backgrounds, experiences, and viewpoints, realizing our differences make us stronger.

To learn more about AAA The Auto Club Group visit www.aaa.com